Project Admin & Operations Coordinator

360-Fire-; Carrollton (TX); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Health insurance

Vision insurance

Paid time off

Job summary

360 Fire & Flood is seeking a proactive Administrative Coordinator to provide essential administrative and operational support across the organization. You will be a central contact for project teams, vendors, clients, and internal departments, handling document control, data entry, scheduling, and budget tracking with strong organization in a fast-paced environment.

The role involves coordinating between project managers, field staff, suppliers, and clients, ensuring timely communication and

Qualifications

• High school diploma or equivalent (required).
• 1+ years as administrative assistant (preferred).
• 1+ years working in customer service environment.
• Excellent organizational and communication skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Attention to detail and analytical thinking skills.

Responsibilities

• Supports Project Managers with project documentation, including submittals, RFIs, schedules, and logs.
• Manage and maintain project documentation, contracts, permits, drawings, and correspondence.
• Support project managers with project setup, tracking, reporting, and closeout activities.
• Provide administrative support to field teams.
• Answer phone(s) promptly and in a professional manner.
• Manage calendars, schedule meetings, send reminders, and assist with preparing presentations and meeting materials.
• Coordinate communication between field staff, supplies, clients and regulatory agencies.
• Assist with tracking expenses, gathering supporting documents, and coordinating invoices related to projects or events.
• Perform other duties as assigned.

Skills

Organizational skills

Communication skills

Attention to detail

Analytical thinking

Team collaboration

Education

High school diploma

Job description

360 Fire & Flood is seeking a proactive Administrative Coordinator to provide essential administrative and operational support across the organization. You will be a central contact for project teams, vendors, clients, and internal departments, handling document control, data entry, scheduling, and budget tracking with strong organization in a fast-paced environment.

The role involves coordinating between project managers, field staff, suppliers, and clients, ensuring timely communication and