Construction Project Admin & Documentation Lead

BCC; Buffalo (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

BCC is seeking a Project Administrator to support the project team in Buffalo, NY by managing documentation, coordinating pay applications, submittals, RFIs, and closeout activities. The role requires strong organization, proactive communication, and the ability to multi-task in a fast-paced construction environment.

The successful candidate will work closely with the Project Manager, Superintendent, subcontractors, design team, and owner reps to keep records accurate and processes moving on

Qualifications

• Detail-oriented and organized professional capable of managing multiple project documents.
• Ability to coordinate with project managers, subs, design teams, and owners.
• Experience supporting pay applications, submittals, RFIs, and closeout processes.

Responsibilities

• Manage flow of project information, documentation, and admin coordination.
• Support pay applications, liens, retainages, and invoicing coordination.
• Maintain accurate project records and filing across systems.
• Coordinate subcontracts, bonds, insurance certificates, and startup docs.
• Route documents for approvals and ensure timely processing.
• Assist with meetings, agendas, minutes, and follow-up items.

Skills

Attention to detail

Proactive communication

Multi-priority management

Team coordination

Documentation proficiency

CMiC

MyCOI

Master Library

AIA docs

Tools

CMiC

MyCOI

Master Library

AIA docs

Job description

BCC is seeking a Project Administrator to support the project team in Buffalo, NY by managing documentation, coordinating pay applications, submittals, RFIs, and closeout activities. The role requires strong organization, proactive communication, and the ability to multi-task in a fast-paced construction environment.

The successful candidate will work closely with the Project Manager, Superintendent, subcontractors, design team, and owner reps to keep records accurate and processes moving on