Project Admin & Coordination Specialist

360 Fire & Flood; Carrollton (TX); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Health insurance

Dental insurance

Vision insurance

Paid time off

Job summary

360 Fire & Flood is seeking an Administrative Coordinator to provide comprehensive administrative and operational support across the organization. The role acts as a central contact for project teams, vendors, clients, and internal departments, handling document control, data entry, budgeting assistance, and scheduling in a fast-paced environment.

The ideal candidate has strong organizational skills, attention to detail, and the ability to manage multiple tasks.

Qualifications

• High school diploma or equivalent is required.
• 1+ years as administrative assistant preferred.
• 1+ years in a customer service environment.

Responsibilities

• Support project managers with documentation, including submittals, RFIs, schedules, and logs.
• Manage and maintain project documentation, contracts, permits, drawings, and correspondence.
• Support project setup, tracking, reporting, and closeout activities.
• Provide administrative support to field teams.
• Answer phones promptly and professionally.
• Manage calendars, schedule meetings, prepare presentations and materials.
• Coordinate communication between field staff, supplies, clients, and regulatory agencies.
• Assist with tracking expenses and coordinating invoices.

Skills

Organizational skills

Communication skills

Independent & collaborative work

Attention to detail

Analytical thinking

Education

High school diploma or equivalent

Job description

360 Fire & Flood is seeking an Administrative Coordinator to provide comprehensive administrative and operational support across the organization. The role acts as a central contact for project teams, vendors, clients, and internal departments, handling document control, data entry, budgeting assistance, and scheduling in a fast-paced environment.

The ideal candidate has strong organizational skills, attention to detail, and the ability to manage multiple tasks.