Construction Project Admin & Document Control Lead

Valley Medical Center & Clinics; Renton (WA); On-site; USD 44,620 - 64,692; Full time

Job summary

Valley Medical Center & Clinics in Renton, WA seeks a Construction Project Administrator to manage document control, procurement support, vendor management, and regulatory coordination across the department's construction portfolio. You will facilitate communication across projects, vendors, and agencies, and help update department policies and processes.

The role supports project teams with budgets, purchase orders, invoices, and compliance documentation while coordinating with the Director of

Qualifications

• Team collaboration with project teams, contractors, vendors, and hospital departments.
• Proficient with Outlook, Excel, Word and document management platforms.
• Excellent written and verbal communication with diverse populations.
• Strong attention to detail and accuracy in document control.
• Effective prioritization and time management abilities.
• Ability to work independently and in teams with good problem solving.
• Diligent, results-oriented work habits and reliability.
• Capable of researching project-related regulatory requirements.

Responsibilities

• Maintain official project filing and document control systems.
• Support cost center reporting and ensure data integrity.
• Manage project logs: submittals, RFIs, drawings, distributions.
• Generate purchase requisitions and issue purchase orders.
• Track PO balances, encumbrances, and budgets across projects.
• Coordinate vendor onboarding with Accounts Payable.
• Process contractor invoices and coordinate approvals.
• Assist with budget reconciliation and cost reporting.
• Coordinate closeout docs: warranties, manuals, drawings; release retention.
• Attend meetings and distribute minutes; track action items.

Skills

Team collaboration

PC skills (Outlook, Excel, Word)

Communication

Attention to detail

Prioritization

Independent & team work

Problem solving

Diligent work habits

Regulatory research

Education

High school diploma

Associate Degree

Tools

Smartsheet

Bluebeam

Job description

Valley Medical Center & Clinics in Renton, WA seeks a Construction Project Administrator to manage document control, procurement support, vendor management, and regulatory coordination across the department's construction portfolio. You will facilitate communication across projects, vendors, and agencies, and help update department policies and processes.

The role supports project teams with budgets, purchase orders, invoices, and compliance documentation while coordinating with the Director of