Document Control Specialist Contract Administrative Assist

Jimale Technical Services, LLC; Seattle (WA); On-site; USD 114,616,320 - 157,597,440; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Paid time off

Job summary

Jimale Technical Services, LLC seeks a Construction Administration professional to join as a hybrid Document Control Specialist and Contract Administrative Assistant in the Seattle area.

You will ensure smooth information flow between project teams, clients and stakeholders, maintain accurate files, and support contract administration while delivering high-quality service on major public works projects.

Qualifications

• 10-20 years of stand-alone document control experience in the design/construction field.
• CDT certification.
• High accuracy in data entry and document review.
• Strong written and verbal communication for stakeholder interaction.
• Ability to prioritize tasks and manage multiple projects under tight deadlines.
• Subject Matter Expert in document control to guide processes.
• Document Control Team management and oversight of QC for conformance and compliance.

Responsibilities

• Manage and organize project documents, ensuring accuracy and accessibility for team members, clients and stakeholders.
• Support the end-to-end contract lifecycle by collecting, tracking, routing contracts, and maintaining files with policy compliance.

Skills

Communication

Time management

Organization

Data management

Teamwork

Independent work

Customer service

Education

Construction Document Technologist (CDT) certification

Tools

MS Word

Excel

SharePoint

Outlook

OneDrive

Database software

Adobe Acrobat

Contract management software

Job description

CONSTRUCTION ADMINISTRATION PROFESSIONALS – This is your next opportunity to work with an outstanding company! Jimale Technical Services (JTS) has a hybrid position that combines the positions of Document Control Specialist and Contract Administrative Assistant. This is the perfect position for the well‑rounded Construction Professional.

If you have experience in the Seattle/King County area (ideally King County, Sound Transit, or WSDOT), we would love to talk with you. JTS leads the NW in providing diverse professional staff to major public works projects including transit, rail, aviation, and water/wastewater conveyance systems.

Enjoy a comprehensive benefit package including medical, dental, vision, life and disability insurance for full‑time employees. Don’t forget the time off to rest & relax! Competitive compensation to round it off in the range of $40 – $55 per hour, depending on experience.

Position Summaries

In Document Control, you will play a critical role in ensuring the effective management and organization of project‑related documents and maintain their quality and integrity. The document control specialist is responsible for maintaining a smooth flow of information between project team members, clients and stakeholders, and for ensuring that all project documents are accurate, up‑to‑date, and accessible to those who need them.

The Contract Administrative Assistant portion of the position facilitates the end‑to‑end contract lifecycle by providing administrative, technical, and functional support to contract specialists, managers, or legal teams. They are responsible for collecting, tracking, and routing contracts, maintaining accurate digital or physical files, and ensuring compliance with company policies.

Required Skills/Abilities

• Strong oral and written communication skills and the ability to apply appropriate communication techniques to various audiences.
• Excellent communication and strong interpersonal skills and an active listener.
• Consistent commitment and ability to work with diverse work groups and individuals.
• Positive customer service orientation and ability to comply with client procedures.
• Ability to work independently and in a team environment.
• Excellent time management skills with a proven ability to meet deadlines.
• Exceptional organizational skills, meticulous attention to detail, and ability to multi‑task, prioritize work and meet timelines.
• Proficient in computer databases and Excel spreadsheets and demonstrate expertise in data management and analysis.

Experience/Qualifications

• 10-20 years of stand‑alone document control experience and responsibility in the design/construction field.
• Construction Document Technologist (CDT) certification.
• High level of accuracy in data entry and document review.
• Strong written and verbal communication skills for effective stakeholder interaction.
• Ability to prioritize tasks and manage multiple projects under tight deadlines.
• Subject Matter Expert (SME) – An expert or professional with specialized knowledge in the field of document control to the extent it makes them uniquely qualified to provide guidance and strategy to help solve problems or create new processes.
• Document Control Team management and oversight of activities, including set up and verification/validation of quality control for conformance and compliance.
• Multiple project responsibility.
• Training and mentoring employees on proper document control procedures.
• Software – Proficient level MS Word, Excel, SharePoint, Outlook, OneDrive, Data Base software, Adobe Acrobat Standard, and Contract Management Software.

We look forward to talking to you soon, learning more about you and discussing the details of the position!