Construction Project Admin - Data & Billing

ITG Communications, LLC; Northern (KY); Hybrid; USD 48,000 - 65,000; Full time

Job summary

ITG Communications, LLC in Kentucky is seeking a Project Administrator, Construction to provide administrative and operational support from initiation through completion of construction projects. You will manage as-built documentation, reconcile production data with billing, and collaborate with Construction Coordinators, Finance, and field teams to ensure accurate client billing and timely closeouts.

The role emphasizes data integrity, proactive problem-solving, and effective communication to

Qualifications

• High school diploma or equivalent required.
• 1–3 years in cable, telecom, or construction environments.
• 1–3 years of administrative or project coordination experience preferred.
• Strong data accuracy and attention to detail.
• Experience using project tracking systems and reporting tools.

Responsibilities

• Compile, organize, and maintain complete as-built (as-built) packages in accordance with company and client standards.
• Collect and verify project documentation, including maps, production reports, and supporting records.
• Ensure all required documentation is complete, accurate, and submitted on time for project closeout.
• Compare production data (maps, field reports) against billing submissions to identify discrepancies.
• Act as a quality control checkpoint between Construction and Finance.
• Identify and flag underbilling or overbilling issues and communicate findings to Construction Coordinators.
• Support reconciliation of production codes to ensure accurate client billing.
• Maintain and update internal tracking systems, spreadsheets, and Smartsheet’s with real-time project statuses.
• Monitor project progress and ensure data consistency across systems.
• Generate reports to support management visibility into production and project completion.
• Provide direct administrative support to Construction Coordinators and Project Managers.
• Collaborate with Finance, field teams, and vendors to gather required information.
• Communicate effectively with internal teams and external stakeholders regarding project documentation and status.
• Identify opportunities to improve documentation, tracking, and reporting processes.
• Support implementation of standardized workflows and tools.
• Assist leadership in improving operational efficiency and data accuracy.

Skills

Attention to detail

Organizational discipline

Accountability

Problem solving

Education

High school diploma or equivalent

Tools

Smartsheet

Job description

ITG Communications, LLC in Kentucky is seeking a Project Administrator, Construction to provide administrative and operational support from initiation through completion of construction projects. You will manage as-built documentation, reconcile production data with billing, and collaborate with Construction Coordinators, Finance, and field teams to ensure accurate client billing and timely closeouts.

The role emphasizes data integrity, proactive problem-solving, and effective communication to