Construction Billing Specialist

ATMI Precast; Aurora (IL); On-site; USD 50,000 - 60,000; Full time

Job summary

A leading construction firm in Aurora, Illinois is seeking a Project Administrator to provide vital administrative support to the Project Management Team throughout the project lifecycle. Responsibilities include organizing project documentation, coordinating administration tasks, and processing billing items. Ideal candidates should have an associate degree, excellent organizational skills, and experience in commercial construction or precast concrete environments. This is full-time, office-based work in a dynamic construction setting.

Qualifications

• Proven experience as a Project Administrator, ideally in commercial construction.
• Ability to manage multiple tasks while adhering to deadlines.
• Experience in precast concrete or related construction environments.

Responsibilities

• Provide administrative support to the Project Management Team.
• Coordinate construction administration tasks like RFIs and project status reports.
• Maintain organized digital project documentation.
• Assist with monthly billing and collection efforts.

Skills

Proactive mindset

Interpersonal skills

Strong communication skills

Organizational skills

Detail-oriented

Task prioritization

Education

Associate degree or equivalent

Tools

Microsoft Office Suite

Construction payment platforms (Textura, GC Pay, Sage)

Job description

Description

ATMI Precast is not your average manufacturing construction company. You will join a high-performing team that values clear communication, strong processes, and doing things the right way. Our leadership is approachable, our projects are meaningful, and your work will make a real difference.

Summary

The Project Administrator provides essential administrative and project support to the Project Management Team throughout all stages of the project lifecycle. This position is responsible for organizing project documents, coordinating construction administration tasks, preparing closeout packages, processing billing items, and supporting internal and external communication. The role requires strong attention to detail, excellent organization, and the ability to manage multiple priorities in a fast-paced construction environment.

Responsibilities

• Assist the Project Management Team from project planning through closeout
• Coordinate construction administration tasks including submittals, RFIs, logs, and project status reports
• Organize, manage, and maintain digital project documentation with consistent naming and file structure
• Process and track change‑orders in collaboration with the Project Management Team
• Assist in soliciting and receiving bids from ATMI Precast subcontractors
• Manage project closeout activities including gathering required documents, compiling closeout packages, and submitting them to clients
• Process and track warranty requests and maintain related logs
• Assist with processing monthly billings, lien waivers, invoice tasks, and supporting documents
• Support billing and collection efforts through internal coordination and communication with clients
• Understand and apply internal cost code systems, reporting structures, and document protocols
• Maintain positive communication with project stakeholders, vendors, subcontractors, and internal teams
• Perform other administrative and project‑related duties as assigned

Requirements

• Associate degree or equivalent combination of education and experience
• Proactive, solution‑oriented mindset with a focus on supporting the Project Management Team
• Strong interpersonal skills to maintain collaborative, professional relationships
• Experience as a Project Administrator, preferably in commercial construction
• Experience with construction payment platforms such as Textura, GC Pay, Sage, or similar
• Ability to prioritize multiple tasks and consistently meet deadlines
• Strong proficiency in Microsoft Office Suite including Word, Excel, Outlook
• Excellent organizational skills and high attention to detail
• Strong written and verbal communication skills
• Experience in precast concrete, subcontracting, or related construction environments

Environment And Physical Requirements

• Office‑based role within a construction environment
• Ability to sit for extended periods while performing computer and administrative work
• Occasional walking within plant or office areas as needed
• Must maintain professionalism and confidentiality regarding project, financial, and client information
• Full‑time role, typically 40+ hours per week
• Occasional early start times or adjusted hours based on project needs

Seniority Level

• Entry level

Employment Type

• Full‑time

Job Function

• Project Management and Information Technology

Industries

• Construction