Construction Project Admin - Multi-Project Support

Big-D Companies; Saint Paul (MN); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical & Dental premiums paid

Health Savings Account with Employer_1

PTO & Holidays

401k with match

Life Insurance & Disability paid for

Supplemental Benefits available

Job summary

Big-D Construction is seeking a highly organized Project Administrator to support project teams through contract administration, document management, billing coordination, and project closeout activities. The role collaborates with project managers, estimators, subcontractors, vendors, and clients to ensure contracts, PO's, invoices, change orders, and project records are accurate and compliant.

Required is a high school diploma or GED with strong administrative and communication skills.

Qualifications

• High school diploma or GED is required.
• Experience with accounts payable/accounts receivable preferred.
• Strong administrative and communication skills with ability to multitask.

Responsibilities

• Documentation and Contract administration, working with estimating and project management in creating and issuing contracts and purchase orders for the project.
• Communicate with contractors, suppliers, and clients regarding billings.
• Manages risk by proactively gathering and tracking insurance and licensing requirements for subcontractors and vendors.
• File necessary preliminary lien and commencement notices for their projects.
• Maintain and organize project documentation and reports.
• Assist with scheduling planning meetings for projects.
• Help ensure project invoices, contracts, change orders, change events and billings are up to date.
• On-site support as needed.

Skills

Outlook proficiency

Meeting coordination

Task assignment

Distribution lists

Written communication

Multitasking

Teamwork

Education

Highschool Diploma or GED

Tools

Microsoft Office

Outlook

Job description

Big-D Construction is seeking a highly organized Project Administrator to support project teams through contract administration, document management, billing coordination, and project closeout activities. The role collaborates with project managers, estimators, subcontractors, vendors, and clients to ensure contracts, PO's, invoices, change orders, and project records are accurate and compliant.

Required is a high school diploma or GED with strong administrative and communication skills.