Asst. Project Coordinator

Prince Contracting, LLC; Dade City (FL); On-site; USD 36,000 - 48,000; Full time

Job summary

Prince Contracting, LLC is seeking an Assistant to support the construction area office. The role involves preparing reports, assisting with new hire processes, handling logistics and financial tasks, and maintaining documents and communications for the project team.

The Assistant will work on site, assist in packing and processing invoices, tracking materials, and helping ensure safety documentation is up to date. Strong MS Office and SharePoint skills are required.

Qualifications

• High school graduate or associate degree preferred.
• At least 2 years in an administrative or customer service environment.
• Must be proficient with Microsoft Office and SharePoint.
• Excellent organizational skills and interpersonal communication.
• Strong oral and written communication.
• Maintain confidentiality of all documentation and processes.
• Must be able to lift up to 40 pounds occasionally.

Responsibilities

• Effectively communicate job site issues to the project team.
• Process invoices and route documents internally and externally.
• Maintain equipment transfer records and coordinate between all parties.
• Assist HR/Project Field Coordinator with onboarding of new hires.
• Prepare field purchase orders and track materials.
• Monitor site communications systems and arrange repairs when needed.
• Maintain document control and upload to SharePoint.
• Order office and safety supplies for the office.
• Assist with safety program documentation and incident reporting as needed.
• Prepare and assist employees with expense reports.
• Keep Certificate of Insurance records for vendors and subcontractors.
• Sort jobsite emails and maintain time records in Heavy Job.

Skills

Organizational skills

Interpersonal skills

Oral and written communication

Confidentiality

Education

High School Diploma or equivalent

Associate degree preferred

Tools

Microsoft Office

SharePoint

Job description

Job Summary

The Assistant serves at a construction area office. He/she prepares and submits reports to the home office as required, assists with new hire processes, performs necessary logistical and financial tasks, distributes documents and manages files, monitors the communications systems at the site, and does all other tasks as deemed necessary by the project manager.

Job Summary

The Assistant serves at a construction area office. He/she prepares and submits reports to the home office as required, assists with new hire processes, performs necessary logistical and financial tasks, distributes documents and manages files, monitors the communications systems at the site, and does all other tasks as deemed necessary by the project manager.

Job Requirements

• High School Graduate, preferably an associate degree or equivalent


• At least two years in an administrative or customer service environment


• Must be able to use all Microsoft Office software and SharePoint proficiently


• Excellent organizational skills


• Excellent interpersonal skills


• Excellent oral and written communication skills


• Maintain the confidentiality of all documentation, information and processes


• Must be able to lift up to forty pounds on an occasional basis

Job Responsibilities

• Effectively communicate job site issues to project team


• Process invoices


• Route documents, correspondence, both internally and externally


• Communicate between all parties involved in equipment transfers, and maintain the equipment transfer records


• Assist HR/Project Field Coordinator with on-boarding of new hires


• Prepare field purchase orders


• Track materials


• Maintain surveillance on the communications systems in use at the facility and in the field, noting deficiencies, and arranging for repairs when necessary


• Maintain document control, to include filing and uploading to SharePoint


• Order all necessary office and safety supplies for the office


• Assist with the safety program by showing safety videos to new employees, assisting in the preparation of First Reports of Injury reports and other safety documentation as needed


• Create and assist employees with expense reports


• Keep accurate Certificate of Insurance records from Vendors and Subcontractors


• Sort jobsite emails


• Maintain all employee and equipment time in Heavy Job

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

EEO/DFWP/ “Minorities, Females, Disabled, Vets”