Construction Project Admin & Coordination Pro

Actalent; Tempe (AZ); On-site; USD 28,000 - 32,000; Full time

Job summary

Actalent is seeking a Project Administrator to support active construction and systems integration projects by coordinating documentation, tracking labor and expenses, and maintaining accurate project records.

This role emphasizes project administration across multiple concurrent projects and provides critical support to project managers and teams through timesheet tracking, expense processing, and organized file management.

Qualifications

• 12 years of construction administration experience including project coordination or administration responsibilities.
• Experience in construction administration and project support.
• Experience assisting project managers with administrative and coordination tasks.
• Experience managing purchase orders and related project documentation.
• Strong organizational skills and document control experience with accurate records.
• Ability to manage multiple priorities and projects simultaneously.
• Familiarity with timesheets, expense reports, and project records.
• Strong attention to detail and follow-through in administrative tasks.
• Proficiency with Microsoft Office, including spreadsheets and project documentation systems.
• Advanced Microsoft Word and Excel skills.
• Ability to communicate effectively with project managers, field personnel, and internal departments.
• Detail-oriented and highly organized with a team-oriented mindset.

Responsibilities

• Support project managers and assistant project managers with timesheet tracking, labor reporting, and day-to-day project coordination.
• Process, review, and track employee expense documentation to ensure accuracy and compliance with company policies.
• Maintain organized project files, records, and documentation systems for active projects.
• Assist with project submittals, closeout packages, and other project-related paperwork.
• Coordinate document routing and internal approvals to keep projects moving efficiently.
• Track material transfers, inventory, and project-related records to support field and office teams.
• Assemble project kits and verify that materials meet specified requirements and project standards.
• Work closely with accounting, field teams, and internal departments to keep project information current and accurate.
• Provide administrative support across multiple projects simultaneously, managing competing priorities and deadlines.
• Manage purchase orders and related documentation as part of construction administration and project support.
• Perform proofreading and editing of project documents to ensure clarity, accuracy, and consistency.
• Contribute to a collaborative team environment, supporting project managers, field personnel, and internal departments through clear communication and reliable follow-through.

Skills

Timesheet tracking

Labor reporting

Expense documentation

Project coordination

Documentation management

Purchase orders

Multiple project support

Attention to detail

Communication

Team collaboration

Proofreading

Follow-through

Tools

Microsoft Word

Microsoft Excel

Microsoft Office

Project documentation systems

Job description

Actalent is seeking a Project Administrator to support active construction and systems integration projects by coordinating documentation, tracking labor and expenses, and maintaining accurate project records.

This role emphasizes project administration across multiple concurrent projects and provides critical support to project managers and teams through timesheet tracking, expense processing, and organized file management.