Construction Admin Pro: Scheduling & Project Coordination

Resource Options, Inc.; Cranston (RI); On-site; USD 28,000 - 40,000; Full time

Job summary

Resource Options, Inc. is seeking a highly organized Construction Administrator to support day-to-day operations, coordinate administrative processes, and help ensure projects run efficiently from start to finish.

This role requires proactive communication, strong multitasking skills, and the ability to manage office and construction-related administrative responsibilities in a fast-paced environment.

Qualifications

• 3+ years administrative, construction coordination, or office management experience.
• Proficiency with QuickBooks or Excel.
• Strong time management and attention to detail.
• Excellent communication with internal teams, vendors and clients.

Responsibilities

• Maintain organization and efficiency of daily office operations and administrative procedures
• Answer incoming calls, direct inquiries, and assist customers and clients as needed
• Coordinate scheduling for sales and project appointments
• Assist with invoicing for equipment, supplies, and materials
• Support permitting submissions, tracking, and inspections
• Assist production teams with scheduling, staffing, and training coordination
• Maintain employee records and onboarding documentation
• Coordinate educational events, training sessions, and marketing initiatives
• Assist with job costing, commercial billing, materials tracking, and contract review
• Order and maintain office supplies and project inventory
• Support closeout documentation for completed construction projects
• Maintain communication between sales, office and production teams

Skills

Admin experience

Construction coordination

Office management

Tools

QuickBooks

Excel

Job description

Resource Options, Inc. is seeking a highly organized Construction Administrator to support day-to-day operations, coordinate administrative processes, and help ensure projects run efficiently from start to finish.

This role requires proactive communication, strong multitasking skills, and the ability to manage office and construction-related administrative responsibilities in a fast-paced environment.