Construction Project Admin & Coordination Lead

UNAVAILABLE; Anchorage (AK); On-site; USD 48,000 - 64,000; Full time

Job summary

UNAVAILABLE is seeking an Administrative Coordinator in Anchorage, AK to provide comprehensive administrative, organizational, and coordination support for the organization and its projects.

The role involves scheduling, document control, meetings, and coordination with management, project teams, clients, and vendors, with an emphasis on accuracy, confidentiality, and customer service.

Qualifications

• High school diploma or GED required.
• Associate degree in Business or related field preferred; experience may substitute.
• 3–5 years of administrative/office coordination, project administration, or related experience.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Ability to manage multiple priorities and meet deadlines.
• Independent and team-oriented working capabilities.
• Maintain electronic filing and document-management systems.
• Experience with project/construction management or document-control software preferred.
• Valid driver’s license and driving record acceptable.
• Background check required.

Responsibilities

• Review and address incoming work requests related to logistics, building services, or purchasing.
• Coordinate daily administrative activities and provide support to management and project teams.
• Prepare, format, distribute, and maintain reports, meeting minutes, forms, spreadsheets, and other documents.
• Maintain organized filing systems and project records.
• Coordinate meetings, calendars, and conference calls.
• Prepare meeting agendas, take notes, and distribute action items.
• Track deadlines, deliverables, approvals, submittals, invoices.
• Process purchase orders, invoices, contracts, and change orders.
• Coordinate communications between staff, clients, contractors, vendors, and stakeholders.
• Maintain confidential information per policy.
• Assist with onboarding, HR docs, training records.
• Order and maintain office supplies and equipment.
• Assist with travel arrangements and expense reports.
• Prepare presentations and management/status reports.
• Maintain project documentation and logs.
• Track RFIs, submittals, and information requests.
• Coordinate site meetings and inspections.
• Support project management with admin and document-control duties.

Skills

Office coordination

Project administration

Document control

Microsoft Office

Communication skills

Time management

Attention to detail

Independent working

Team collaboration

Spreadsheet creation

Background check clearance

Driver's license

Education

High school diploma or GED

Associate degree in Business or related field

Tools

Microsoft Office

Document management software

Project management software

Construction management software

Job description

UNAVAILABLE is seeking an Administrative Coordinator in Anchorage, AK to provide comprehensive administrative, organizational, and coordination support for the organization and its projects.

The role involves scheduling, document control, meetings, and coordination with management, project teams, clients, and vendors, with an emphasis on accuracy, confidentiality, and customer service.