Office & Project Operations Coordinator

UIC Arctic Response Services, LLC; Anchorage (AK); On-site; USD 60,000 - 85,000; Full time

Job summary

UMIAQ Environmental in Anchorage is seeking an Office Manager & Project Coordinator to support daily office operations while coordinating administrative, financial, and project tasks across Alaska. You will work with project managers, vendors, clients, and leadership to ensure efficient operations and successful project delivery, handle invoicing, document control, scheduling, and reporting.

The ideal candidate is highly organized, detail oriented, with strong communication skills and discretion

Qualifications

• Bachelor’s degree in a related field preferred or equivalent experience.
• At least 3 years supporting office administration, project coordination, or accounting support.
• Working knowledge of accounting principles, AP/AR, invoicing, and financial recordkeeping.
• Familiarity with project management practices, contracts, budgets, and scheduling.

Responsibilities

• Manage daily office operations and administrative processes for efficiency.
• Coordinate project administration, setup, document control, meetings, and deliverables tracking.
• Support scheduling, contract administration, subcontractor docs, and reporting needs.
• Assist with invoices, POs, subcontract agreements, and expense processing.
• Support AP/AR, billing, timesheet review, and data entry in accounting systems.
• Monitor budgets, contract values, and financial tracking to support performance.
• Arrange travel, logistics, and procurement for staff and projects.
• Prepare correspondence, reports, and presentations with accuracy.
• Track deadlines and ensure timely completion of obligations.
• Assist with payroll documentation and onboarding as assigned.
• Maintain confidential financial and HR records with discretion.

Skills

Organizational skills

Time management

Communication

Discretion/Confidentiality

Team collaboration

Education

Bachelor’s degree in Business Admin/Accounting/PM or related field

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Teams

Smartsheet

Job description

UMIAQ Environmental in Anchorage is seeking an Office Manager & Project Coordinator to support daily office operations while coordinating administrative, financial, and project tasks across Alaska. You will work with project managers, vendors, clients, and leadership to ensure efficient operations and successful project delivery, handle invoicing, document control, scheduling, and reporting.

The ideal candidate is highly organized, detail oriented, with strong communication skills and discretion