Construction Project Admin Assistant — Dynamic Office Support

M. A. Mortenson Company; Rayville (LA); On-site; USD 51,000 - 68,900; Full time

Benefits offered by this job

Medical and prescription plans

Dental plan

401k retirement with Mortenson match

Paid time off and holidays

Life, AD&D, disability insurance

Mental health resources

Tuition reimbursement

Adoption assistance

Gym membership discount

Job summary

Mortenson is seeking a Project Administrative Assistant to support a diverse team with confidential, professional handling of administrative tasks. The role requires independent work, flexibility, and proactive service across staff at all levels.

The candidate should have an associate degree or related administrative experience, 3+ years of admin experience, and strong MS Office skills. The position includes a comprehensive benefits package and a base pay range with location-based adjustments.

Qualifications

• An associate’s degree in business or related administrative experience preferred
• Minimum of 3 years administrative experience, preferably supporting a large number of team members
• Proficiency in working on the computer in Microsoft Office, Excel, Email and Calendar systems, and PowerPoint
• Strong working knowledge of basic office equipment
• Strong communication skills both written and verbal
• Ability to be highly organized

Responsibilities

• Perform clerical tasks and operate basic office equipment
• Handle incoming calls and providing general information, forward calls to the appropriate party and take messages as required
• File and maintain written records along with creating electronic copies for records
• Receive, sort and log all deliveries into computer database
• Prepare daily outbound deliveries
• Prepare materials for design and construction meetings
• Record and update meeting minutes for the various site meetings
• Responsible for procurement of consumable materials and office supplies
• Support Superintendent with equipment inventory tracking and organization
• Support Superintendent with the entry of craft worker timecards
• General support for the project team as needed with various day to day tasks
• Schedule, track and log all repairs and standard maintenance for the work trucks
• Provide maps and directions to any visitors, subcontractors, deliveries or new employees
• Log all applicants into the Craft Applicant Tracking Spreadsheet

Skills

Assoc degree

Admin experience

MS Office

Communication skills

Organization

Education

Associate degree in business

Tools

Office equipment

Job description

Mortenson is seeking a Project Administrative Assistant to support a diverse team with confidential, professional handling of administrative tasks. The role requires independent work, flexibility, and proactive service across staff at all levels.

The candidate should have an associate degree or related administrative experience, 3+ years of admin experience, and strong MS Office skills. The position includes a comprehensive benefits package and a base pay range with location-based adjustments.