Construction Project Admin & Meetings Coordinator

Mortenson; Rayville (LA); On-site; USD 51,000 - 68,900; Full time

Benefits offered by this job

Medical plan

Dental plan

Vision coverage

401k with match

Paid time off

Life/AD&D/Disability Insurance

Tuition reimbursement

Adoption assistance

Gym membership discount

Job summary

Mortenson is seeking a Project Administrative Assistant to support a busy project team with clerical tasks, records management, and coordination across staff at various levels. The role requires professionalism, confidentiality, and initiative in a dynamic environment.

The ideal candidate will have 3+ years of administrative experience, strong MS Office skills, and the ability to work independently or with minimal supervision. This is a full-time on-site position with competitive benefits.

Qualifications

• Proficiency with MS Office, Excel, email and calendar systems, and PowerPoint.
• Strong written and verbal communication skills.
• Highly organized and able to handle multiple tasks.
• Experience supporting a large number of team members preferred.
• Associate degree in business or related admin experience preferred.

Responsibilities

• Perform clerical tasks and operate basic office equipment.
• Handle incoming calls and provide general information; forward as needed.
• File and maintain records; create electronic copies for records.
• Receive, sort and log deliveries in the computer database.
• Prepare daily outbound deliveries and materials for meetings.
• Record and update meeting minutes for site meetings.
• Procure consumables and office supplies.
• Support Superintendent with equipment inventory tracking.
• Assist with entry of craft worker timecards.
• Provide general project team support on day-to-day tasks.
• Schedule, track and log repairs and maintenance for work trucks.
• Provide maps and directions to visitors and subcontractors.
• Log applicants into the Craft Applicant Tracking Spreadsheet.

Skills

Microsoft Office

Communication skills

Organization

Team support

Education

Associate degree in business or admin

Job description

Mortenson is seeking a Project Administrative Assistant to support a busy project team with clerical tasks, records management, and coordination across staff at various levels. The role requires professionalism, confidentiality, and initiative in a dynamic environment.

The ideal candidate will have 3+ years of administrative experience, strong MS Office skills, and the ability to work independently or with minimal supervision. This is a full-time on-site position with competitive benefits.