Project Administrative Assistant - Solar

Mortenson; Town of Florida (NY); On-site; USD 33,778 - 45,626; Full time

Benefits offered by this job

Medical plan

Dental plan

401k with match

Paid time off

Life and disability insurance

Mental health resources

Tuition reimbursement

Adoption assistance

Gym membership discount

Job summary

Mortenson is seeking a Project Administrative Assistant to support a project team in an on-site setting. The role involves handling clerical tasks, coordinating meetings, and maintaining records with confidentiality and professionalism.

The ideal candidate will have an associate’s degree in business or related administrative experience and at least 3 years of administrative work, preferably supporting many team members. Visa sponsorship is not offered.

Qualifications

• Associate's degree in business or related administrative experience preferred.
• Minimum of 3 years administrative experience, preferably supporting a large number of team members.
• Proficiency in Microsoft Office, Excel, Email, Calendar systems, and PowerPoint.
• Strong communication skills both written and verbal.

Responsibilities

• Perform clerical tasks and operate basic office equipment.
• Handle incoming calls, provide general information, forward calls to the appropriate party, and take messages as required.
• File and maintain written records and create electronic copies for records.
• Receive, sort and log all deliveries into the computer database.
• Prepare daily outbound deliveries.
• Prepare materials for design and construction meetings.
• Record and update meeting minutes for the various site meetings.
• Procurement of consumable materials and office supplies.
• Support Superintendent with equipment inventory tracking and organization.
• Support Superintendent with the entry of craft worker timecards.
• Provide general support for the project team as needed with various day-to-day tasks.
• Schedule, track, and log all repairs and standard maintenance for work trucks.
• Provide maps and directions to visitors, subcontractors, deliveries or new employees.
• Log all applicants into the Craft Applicant Tracking Spreadsheet.

Skills

Microsoft Office

Excel

Email

Calendar systems

PowerPoint

Communication

Organization

Administrative experience

Education

Associate's degree in business

Tools

Craft Applicant Tracking Spreadsheet

Job description

Project Administrative Assistant

Mortenson is currently seeking a Project Administrative Assistant with the ability to interact with a variety of staff at all levels in an ever-changing environment, remaining flexible, resourceful, proactive, and efficient with a high level of professionalism and confidentiality. The ideal candidate will be experienced in handling a wide range of administrative and executive support tasks with an ability to work independently or with little supervision.

Responsibilities

• Perform clerical tasks and operate basic office equipment.
• Handle incoming calls, provide general information, forward calls to the appropriate party, and take messages as required.
• File and maintain written records and create electronic copies for records.
• Receive, sort and log all deliveries into the computer database.
• Prepare daily outbound deliveries.
• Prepare materials for design and construction meetings.
• Record and update meeting minutes for the various site meetings.
• Responsible for procurement of consumable materials and office supplies.
• Support Superintendent with equipment inventory tracking and organization.
• Support Superintendent with the entry of craft worker timecards.
• Provide general support for the project team as needed with various day-to-day tasks.
• Schedule, track, and log all repairs and standard maintenance for work trucks.
• Provide maps and directions to any visitors, subcontractors, deliveries or new employees.
• Log all applicants into the Craft Applicant Tracking Spreadsheet.

Qualifications

• An associate’s degree in business or related administrative experience preferred.
• Minimum of 3 years administrative experience, preferably supporting a large number of team members.
• Proficiency in Microsoft Office, Excel, Email, Calendar systems, and PowerPoint.
• Strong working knowledge of basic office equipment.
• Strong communication skills both written and verbal.
• Ability to be highly organized.
• Visa sponsorship is not offered for this position.
• Must be 100% onsite local to Arcadia, FL.

Benefits

• Medical and prescription drug plans that include no additional cost vision coverage.
• Dental plan.
• 401k retirement plan with a generous Mortenson match.
• Paid time off, holidays, and other paid leaves.
• Employer-paid life, AD&D, and disability insurance.
• No-cost mental health tool and concierge with extensive work‑life resources.
• Tuition reimbursement.
• Adoption assistance.
• Gym membership discount program.

Compensation

The hourly base pay range for this role is $24.52 MIN - $33.12 MAX. Actual range is higher for the following office locations: Denver, CO and Chicago, IL – 5%, Seattle, WA, and Portland, OR – 10%, Washington, D.C. – 12.5%. Base pay is positioned within the range based on several factors including an individual’s knowledge, skills, and experience, with consideration given to internal equity.

Equal Employment Opportunity

Your uniqueness brings new and creative perspectives to the team. Mortenson is committed to providing equal opportunities of employment (EOE) to all individuals, regardless of your race, religion, gender, national origin, age, veteran status, disability, marital status or any other legally protected category.