Project Operations Administrative Assistant

Bilfinger Berger SE; Reston (VA); On-site; USD 24,796 - 34,440; Full time

Job summary

Bilfinger is seeking an Administrative Assistant to route project documents, perform data entry, and handle general clerical tasks. The role supports project operations, meetings, mail, and visitor coordination in a fast-paced environment.

Ideal candidates have some related experience, strong organization and time management, and can work independently. Spanish skills are a plus; proficiency with Microsoft Office, ProCore, and Adobe is expected.

Qualifications

• Some experience in a similar role highly desired.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to work independently with minimal supervision.
• Bilingual Spanish skills a plus but not required.
• Must demonstrate a strong ability to: Adapt and be flexible to frequent changes in a fast-paced work environment
• Demonstrate integrity consistent with Centennial’s core values
• Collaborate and work effectively in a team environment with people of various backgrounds and styles
• Strong verbal and written communication skills, to include clear, concise, and professional presentation of information
• Adapt to the constantly evolving world of technology, design, means and methods, systems may include but not limited to: Microsoft Office suite, ProCore, and Adobe.

Responsibilities

• <b>Administrative Support:</b> Type letters, memoranda, and reports as directed by project operations team; Prepare minutes of project meetings; Coordinate and maintain project operations files; Answer telephones and take messages; Process incoming and outgoing mail; Greet visitors and guide them to the appropriate persons; Coordinate servicing of office equipment; Check and distribute certified payrolls to owner for processing; Order office supplies; Process subcontractor insurance paperwork; Reconcile subcontractor billings and owner invoices for payment; Schedule appointments and meetings for project operations team.
• <b>Customer Support:</b> Review and set up new subcontracts and change orders; Assist subcontractors onboarding paperwork, invoicing, and pay requisitions.
• Performs other duties as assigned
• Occasional travel may be required
• Performance of the required job duties will be in an office environment with prolonged periods of sitting at a desk and working on a computer
• The ability to frequently lift and/or move up to 15 pounds

Job description

Bilfinger is seeking an Administrative Assistant to route project documents, perform data entry, and handle general clerical tasks. The role supports project operations, meetings, mail, and visitor coordination in a fast-paced environment.

Ideal candidates have some related experience, strong organization and time management, and can work independently. Spanish skills are a plus; proficiency with Microsoft Office, ProCore, and Adobe is expected.