Title Administrative Assistant

Centennial Contractors Enterprises, Inc.; Reston (VA); On-site; USD 51,577,344 - 73,067,904; Full time

Job summary

Centennial Contractors Enterprises, Inc. is seeking an Administrative Assistant to route project documents, perform data entry, and handle a variety of clerical tasks in a dynamic project office. You will support operations, schedule meetings, greet visitors, and manage mail and office supplies.

A detail-oriented, independent worker with strong communication is preferred. Qualifications include prior admin experience, excellent organization and time management, and ability to work in a

Qualifications

• Some experience in a similar role highly desired
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Ability to work independently with minimal supervision
• Bilingual Spanish skills a plus but not required
• Demonstrate integrity consistent with Centennial's core values
• Collaborate and work effectively in a team environment with people of various backgrounds and styles
• Strong verbal and written communication skills, to include clear, concise, and professional presentation of information
• Adapt to the constantly evolving world of technology, design, means and methods, systems may include but not limited to: Microsoft Office suite, ProCore, and Adobe

Responsibilities

• Administrative Support: Type letters, memoranda, and reports as directed by project operations team; Prepare minutes of project meetings; Coordinate and maintain project operations files; Answer telephones and take messages; Process incoming and outgoing mail; Greet visitors and guide them to the appropriate persons; Coordinate servicing of office equipment; Check and distribute certified payrolls to owner for processing; Order office supplies; Process subcontractor insurance paperwork; Reconcile subcontractor billings and owner invoices for payment; Schedule appointments and meetings for project operations team
• Customer Support: Review and set up new subcontracts and change orders; Assist subcontractors onboarding paperwork, invoicing, and pay requisitions
• Performs other duties as assigned
• Occasional travel may be required
• Performance of the required job duties will be in an office environment with prolonged periods of sitting at a desk and working on a computer
• The ability to frequently lift and/or move up to 15 pounds

Skills

Administrative experience

Organization skills

Time management

Independent work

Spanish (nice to have)

Communication skills

Tech savvy

Tools

Microsoft Office

ProCore

Adobe

Job description

Bilfinger is a leading international industrial services provider, driving efficiency and sustainability for the process industry. With about 31,000 employees and over 5.4 billion in revenue in 2025, we offer solutions in consulting, engineering, manufacturing, maintenance, turnarounds, and digital applications across key sectors like energy, chemicals, pharma, and oil & gas.

Bilfinger North America has a national reach spanning from Florida to Alaska, with professionals sharing a common goal: to keep promises, honor commitments, and exceed client expectations. We offer a diverse portfolio of services that includes national general contracting concentrating on the management and performance of Indefinite Delivery, Indefinite Quantity contracts, Job Order Contracting, Design-Build, Bid-Build, and Construction Manager at Risk services; Industrial Maintenance and Turnaround Solutions; Chemical, Manufacturing, and Assembly services and Turbine Manufacturing.

At Bilfinger, we offer a work environment where you can learn and grow. Join us and be part of a team shaping the future!

The Role

The Administrative Assistant is responsible for the routing of various project documents and other general clerical correspondence, computer data entry, and various other general administrative tasks.

Qualifications:

• Some experience in a similar role highly desired
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Ability to work independently with minimal supervision
• Bilingual Spanish skills a plus but not required
• Must demonstrate a strong ability to:
• Adapt and be flexible to frequent changes in a fast-paced work environment
• Demonstrate integrity consistent with Centennial's core values
• Collaborate and work effectively in a team environment with people of various backgrounds and styles
• Strong verbal and written communication skills, to include clear, concise, and professional presentation of information
• Adapt to the constantly evolving world of technology, design, means and methods, systems may include but not limited to: Microsoft Office suite, ProCore, and Adobe

Responsibilities:

• Administrative Support: Type letters, memoranda, and reports as directed by project operations team; Prepare minutes of project meetings; Coordinate and maintain project operations files; Answer telephones and take messages; Process incoming and outgoing mail; Greet visitors and guide them to the appropriate persons; Coordinate servicing of office equipment; Check and distribute certified payrolls to owner for processing; Order office supplies; Process subcontractor insurance paperwork; Reconcile subcontractor billings and owner invoices for payment; Schedule appointments and meetings for project operations team.

• Customer Support: Review and set up new subcontracts and change orders; Assist subcontractors onboarding paperwork, invoicing, and pay requisitions.

• Performs other duties as assigned

• Occasional travel may be required

• Performance of the required job duties will be in an office environment with prolonged periods of sitting at a desk and working on a computer
• The ability to frequently lift and/or move up to 15 pounds

The compensation range for this role takes into account various factors that are considered in making compensation decisions including but not limited to; experience, training, certifications, education, and business needs. It has not been adjusted for geographic differential associated with the location at which the position may be filled. It is not typical for an individual to be hired at or near the top of the range for their role. The compensation range for this position is $18.00 - $25.50.

#ZR

Centennial Contractors Enterprises Inc. is an Equal Opportunity Employer - All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or other characteristics protected by law.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.