Construction Administrative Assistant

Tspcontracting; Fairfax (VA); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Competitive salary based on experience

Benefits package

PTO

Growth opportunities

Job summary

A contracting firm in Fairfax, Virginia is seeking an experienced administrative support professional to enhance office efficiency. The successful candidate will assist project managers in tracking budgets, schedules, and materials, while coordinating with vendors for timely project deliveries. Required qualifications include 3-5 years of project coordination experience, proficiency in Microsoft Office, and bilingual skills in Spanish and English. Competitive salary offered based on experience along with benefits and growth opportunities.

Qualifications

• 3–5 years of experience in office administration and project coordination.
• Working knowledge of job cost accounting and bookkeeping.
• Detail-oriented and analytical with a solution-focused mindset.

Responsibilities

• Provide day-to-day administrative support to ensure office efficiency.
• Assist project managers with tracking schedules, budgets, and materials.
• Coordinate with vendors and subcontractors for timely project deliveries.

Skills

Office administration

Project coordination

Proficiency in Microsoft Office

Bilingual – Spanish and English

Strong organizational skills

Tools

Zoho

Job description

Fairfax, United States | Posted on 01/05/2026

• Provide day-to-day administrative support to ensure office efficiency and organization.
• Assist project managers with tracking schedules, budgets, labor hours, and materials.
• Coordinate with vendors and subcontractors for timely project deliveries.
• Monitor and control project expenses, identifying areas for cost savings.
• Serve as a liaison between the field, vendors, and project teams.
• Maintain accurate records and help prepare invoices, reports, and project documentation.
• Support technology needs by coordinating with the IT subcontractor.
  

Requirements

• 3–5 years of experience in office administration and project coordination
• Proficiency in Microsoft Office (Excel, Word, PowerPoint)
• Working knowledge of job cost accounting and bookkeeping
• Familiarity with project management or accounting tools like Zoho
• Strong organizational and time management skills
• Excellent communication skills, both written and verbal
• Bilingual – Spanish and English required
• Detail-oriented and analytical with a solution-focused mindset

Competitive salary based on experience, plus benefits package including PTO and growth opportunities.