Construction Programs & Contracts Coordinator

Perfect Search; Atlanta (GA); On-site; USD 60,000 - 85,000; Full time

Job summary

Perfect Search is seeking a Construction Operations Coordinator to provide administrative and operational support to the Construction Management team. You will handle contracts, financial paperwork, project files, reporting, and closeout documentation to keep projects organized from setup through completion.

The role supports multiple projects across markets, requiring strong organization, responsiveness, and the ability to balance competing priorities while maintaining accuracy and timely

Qualifications

• Bachelor's degree and 3+ years of construction administration, project administration, or related field preferred.

Responsibilities

• Partner with legal counsel and construction management to prepare, process, and maintain contracts and notices to proceed.
• Review lease documents, contracts, and master agreements to extract relevant information for projects.
• Coordinate exhibits, schedules, and supporting documentation for contracts and deals.
• Assist with reviewing bid information from contractors and vendors.
• Obtain project numbers and coordinate internal setup of new projects.
• Monitor Certificates of Insurance for vendors.
• Review pay applications and invoices for alignment with contracts.
• Enter pay data into the internal billing system.
• Track change orders and maintain project records.
• Prepare purchase orders and invoices for tenant-related work.
• Coordinate project communications with internal and external parties.
• Arrange utility setup for properties.
• Gather closeout materials (manuals, drawings, warranties).
• Archive project files after completion.
• Monitor and invoice management fees; assist with forecasting.
• Produce recurring project reports and dashboards.
• Track expiration and renewal dates on projects.
• Update active project reports bi-weekly.
• Maintain current contract templates and master agreements.
• Assist with transition to electronic signatures.
• Prioritize daily/weekly tasks to meet deadlines.

Skills

Highly organized

Strong written & verbal communication

Multitask & prioritization

Detail-oriented

Independent work habits

Education

Bachelor's degree

Tools

Yardi

Microsoft Excel

Microsoft Project

Job description

Perfect Search is seeking a Construction Operations Coordinator to provide administrative and operational support to the Construction Management team. You will handle contracts, financial paperwork, project files, reporting, and closeout documentation to keep projects organized from setup through completion.

The role supports multiple projects across markets, requiring strong organization, responsiveness, and the ability to balance competing priorities while maintaining accuracy and timely