Construction Operations Coordinator

Resource Options, Inc.; Middleborough (MA); On-site; USD 34,000 - 48,000; Full time

Job summary

Resource Options, Inc. is seeking a Construction Administrative Coordinator to support office operations and project coordination.

You will manage daily administrative tasks, assist with scheduling, invoicing, and compliance, and help keep multiple teams aligned across sales, office, and production. Ideal candidates have 3+ years in administrative or construction coordination, proficiency in QuickBooks or Excel, and strong organizational and communication skills.

Qualifications

• 3+ years of administrative, construction coordination, or office management experience
• Strong organizational skills and attention to detail
• Effective multitasking and time management
• Clear communication with internal teams, vendors, and clients

Responsibilities

• Maintain organization and efficiency of daily office operations and administrative procedures
• Answer incoming calls, direct inquiries, and assist customers and clients as needed
• Coordinate scheduling, rescheduling, and follow-up for sales and project appointments
• Assist with invoicing for equipment, supplies, and materials
• Support permitting submissions, tracking, dig safe documentation and inspections
• Assist production teams with scheduling, staffing, and training coordination
• Maintain employee records, onboarding documentation, and compliance tracking
• Coordinate educational events, training sessions, and marketing initiatives
• Assist with job costing, commercial billing, materials tracking, and contract review
• Order and maintain office supplies, uniforms, marketing materials, and project inventory
• Support closeout documentation for completed construction projects
• Maintain communication and coordination between sales, office and production teams

Job description

Resource Options, Inc. is seeking a Construction Administrative Coordinator to support office operations and project coordination.

You will manage daily administrative tasks, assist with scheduling, invoicing, and compliance, and help keep multiple teams aligned across sales, office, and production. Ideal candidates have 3+ years in administrative or construction coordination, proficiency in QuickBooks or Excel, and strong organizational and communication skills.