Construction Administrative Coordinator

Lutz; Omaha (NE); On-site; USD 40,000 - 65,000; Full time

Job summary

Lutz is seeking a Construction Administrative Coordinator to support project managers, field teams, and accounting across multiple commercial projects. You will manage documentation, invoicing, and payroll while maintaining accurate records and compliance.

The role requires hands-on experience with construction accounting, strong Excel skills, and a collaborative mindset to keep projects on track and stakeholders aligned.

Qualifications

• 3+ years in administrative coordination or related role.
• Experience with accounts payable/receivable and payroll.
• Strong Excel skills and quick learner.
• Excellent organization and deadline management.
• Collaborative, team-oriented approach.

Responsibilities

• Provide administrative and operational support to project managers and field personnel across multiple commercial construction projects.
• Coordinate project documentation, contracts, change orders, schedules, and closeout requirements.
• Assist with construction billing, including AIA applications, progress billings, retainage tracking, and job-cost reporting.
• Handle accounts payable and receivable activities, including invoice processing, payment tracking, and vendor reconciliations.
• Support payroll processing, timesheet reviews, labor allocations, and project-specific reporting.
• Maintain accurate project records, compliance documents, lien waivers, and insurance certificates.
• Collaborate with internal teams, subcontractors, vendors, and customers to resolve issues and keep projects moving forward.
• Identify opportunities to streamline processes, improve efficiency, and leverage technology.
• Occasionally visit active job sites to support field operations and project coordination.

Skills

Administrative coordination

Accounts payable

Accounts receivable

Payroll

Excel

Project support

Microsoft Office

Tools

Microsoft Office

Job description

*Only the most qualified candidates will be contacted

Are you the type of person who thrives on keeping projects organized, solving problems, and making sure nothing falls through the cracks? We’re partnering with our client, a growing, commercial construction company seeking a Construction Administrative Coordinator who brings energy, initiative, and a collaborative mindset to the team!

This is an excellent opportunity for someone who enjoys being at the center of the action, working closely with project managers, field teams, and accounting to keep construction projects running smoothly. Our client is looking for a true doer who takes ownership, embraces technology, and isn't afraid to roll up their sleeves!

What You'll Be Doing

• Provide administrative and operational support to project managers and field personnel across multiple commercial construction projects.
• Coordinate project documentation, contracts, change orders, schedules, and closeout requirements.
• Assist with construction billing, including AIA applications, progress billings, retainage tracking, and job-cost reporting.
• Handle accounts payable and receivable activities, including invoice processing, payment tracking, and vendor reconciliations.
• Support payroll processing, timesheet reviews, labor allocations, and project-specific reporting.
• Maintain accurate project records, compliance documents, lien waivers, and insurance certificates.
• Collaborate with internal teams, subcontractors, vendors, and customers to resolve issues and keep projects moving forward.
• Identify opportunities to streamline processes, improve efficiency, and leverage technology.
• Occasionally visit active job sites to support field operations and project coordination.

What They're Looking For

Must Haves:

• 3+ years of experience in administrative coordination, accounting, project support, or a related role.
• Hands-on experience with accounts payable, accounts receivable, payroll, or construction accounting.
• Strong Microsoft Office skills, particularly Excel, and the ability to quickly learn new technology.
• Excellent organizational skills with the ability to juggle multiple projects, priorities, and deadlines.
• Strong communication skills and a collaborative, team-oriented approach.

Nice to Haves:

• Previous experience in commercial construction, specialty contracting, or a related industry.
• Familiarity with AIA billing, progress invoicing, and construction job costing.
• Knowledge of lien waivers, subcontractor documentation, and construction compliance requirements.
• Experience supporting both field operations and accounting teams.