Construction Operations Coordinator & Contracts Specialist

Construction Management & Builders, Inc.; Odessa (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Construction Management & Builders, Inc. is seeking an organized, proactive Operations Coordinator to join our team. This role works across Operations, Legal, and Project Teams to keep contract documentation, insurance, and compliance processes moving smoothly.

You will use Procore to manage project records, support ISNetworld and Avetta programs, and maintain data in CM&B systems. A collaborative approach and strong attention to detail are essential for day-to-day office operations and safety

Qualifications

• 3+ years of administrative support, operations, project coordination, or contract administration.
• Construction industry experience is preferred.
• Strong organizational skills with exceptional attention to detail.
• Proficiency with Microsoft Office Suite and document management systems.

Responsibilities

• Coordinate and track owner contracts, insurance certificates, contract documentation, and executed agreements.
• Support contract workflows between Operations, Legal, Accounting, and Project Teams.
• Assist with company insurance programs, Builders Risk coverage, and bonding requirements.
• Use Procore to support project documentation, subcontractor/vendor information, and project start-up and closeout activities.
• Help manage ISNetworld (ISN) and Avetta compliance requirements and subcontractor qualifications.
• Collect and maintain subcontractor compliance documentation, including COIs, W-9s, safety manuals, licenses, insurance endorsements, and project-specific requirements.
• Maintain accurate information within CM&B's project management systems, including Procore and Billy.
• Participate in Operations and Safety Committee meetings as needed.
• Provide support for day-to-day office operations, including secondary front desk and reception coverage.
• Partner with both office and field teams to keep information moving and priorities on track.

Skills

Organizational Skills

Attention to Detail

Communication

Microsoft Office

Procore Experience

Tools

Procore

Billy

ISNetworld

Avetta

Job description

Construction Management & Builders, Inc. is seeking an organized, proactive Operations Coordinator to join our team. This role works across Operations, Legal, and Project Teams to keep contract documentation, insurance, and compliance processes moving smoothly.

You will use Procore to manage project records, support ISNetworld and Avetta programs, and maintain data in CM&B systems. A collaborative approach and strong attention to detail are essential for day-to-day office operations and safety