Construction Project Coordinator

White's Site Development; Orlando (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

White's Site Development seeks a Construction Project Coordinator to support planning, scheduling, and execution of civil construction projects. The role acts as a liaison among project managers, construction crews, and stakeholders to keep projects on time and within budget while maintaining quality standards.

The ideal candidate holds a bachelor's in a related field or equivalent experience, with strong communication, organization, and problem-solving skills, and proficiency in project

Qualifications

• Bachelor's degree in construction management, civil engineering, or a related field, or equivalent experience.
• At least 1 year of administrative support experience in construction preferred.
• Proficiency in project management software and Microsoft Office Suite.
• Excellent communication, interpersonal, and negotiation abilities.
• Strong organizational and multitasking skills with attention to detail.
• Knowledge of construction processes, building codes, and safety regulations.
• Ability to read and interpret technical documents and drawings.

Responsibilities

• Assist in all phases of project planning, scheduling, and coordination.
• Prepare and maintain project documentation including contracts, permits, change orders, progress reports, and other materials.
• Coordinate with contractors, subcontractors, suppliers, clients, architects, and engineers to ensure alignment.
• Monitor progress with site visits and report updates to the project manager and stakeholders.
• Assist in procurement of materials and services, including quotes, contracts, and deliveries.
• Track project expenditures, maintain budget records, and identify cost-saving opportunities.
• Coordinate meetings and facilitate communication among stakeholders.
• Ensure compliance with safety regulations, quality standards, and environmental regulations.
• Assist in resolving issues during project execution.
• Provide administrative support including travel arrangements and client meetings.
• Manage permitting process with government agencies.
• Support project closeout activities, including inspections and client handover.

Skills

Communication

Organization

Multitasking

Problem-solving

Teamwork

Attention to detail

Education

Bachelor's degree in construction management or related field

Tools

Project management software

Microsoft Office Suite

Job description

Construction Project Coordinator

We are seeking a highly organized and detail-oriented Construction Project Coordinator to join our team. The Construction Project Coordinator will play a crucial role in assisting with the planning, coordination, and execution of construction projects, ensuring they are completed on time, within budget, and to the highest quality standards. This position acts as a liaison between project managers, construction teams, and other stakeholders, facilitating smooth project operations and effective communication.

Responsibilities:

• Assist in all phases of project planning, scheduling, and coordination activities, including defining objectives, establishing timelines, and identifying resource requirements.
• Prepare and maintain comprehensive project documentation, including contracts, permits, change orders, progress reports, and other project-related materials, ensuring proper version control and an audit trail.
• Coordinate and communicate effectively with contractors, subcontractors, suppliers, clients, architects, and engineers to ensure project success and alignment with goals.
• Monitor project progress, conduct regular site visits, and report updates to the project manager and other stakeholders.
• Assist in the procurement of materials and services for construction projects, including obtaining quotes, negotiating contracts, and coordinating deliveries.
• Track project expenditures, maintain accurate budget records, analyze budget variances, and identify cost-saving opportunities.
• Coordinate meetings and facilitate communication among all project stakeholders.
• Ensure compliance with safety regulations, quality standards, and environmental regulations.
• Assist in resolving issues, conflicts, and challenges that may arise during project execution.
• Provide administrative support to the project management team, including handling travel arrangements for supervisors and scheduling client meetings.
• Manage the permitting process, coordinating with government agencies to obtain necessary permits and approvals.
• Support project closeout activities, including final inspections, documentation, and client handover.

Qualifications:

• Bachelor's degree in construction management, civil engineering, or a related field (or equivalent experience).
• Previous experience in a construction project coordination or administrative support role (at least 1 year of administrative support experience, with construction experience preferred).
• Proficiency in project management software and Microsoft Office Suite.
• Excellent communication, interpersonal, and negotiation abilities.
• Strong organizational and multitasking skills, with a focus on accuracy and attention to detail.
• Knowledge of construction processes, terminology, materials, building codes, and regulations.
• Familiarity with construction safety standards and regulations.
• Proven problem-solving skills and the ability to adapt to changing project requirements.
• Ability to work collaboratively in a team-oriented environment.
• Ability to read and interpret technical documents and drawings.
• Ability to work in a fast-paced environment.
• Reliable transportation and a flexible schedule.