Construction Payroll & Job-Cost Admin Lead

Valcourt Group; Eatontown (NJ); In loco; USD 60.000 - 85.000; Tempo pieno

Descrizione del lavoro

Valcourt Building Services is seeking an Office Administrator to support daily administrative, payroll, accounting, and job cost functions within a commercial construction environment. This office-based role is 40 hours per week, five days, requiring a strong ability to manage deadlines and maintain accurate documentation while coordinating with operations, accounting, payroll, and project teams.

The ideal candidate will manage payroll processing with complete ownership of in-house payroll for a

Competenze

• Experience with payroll processing and ownership of payroll.
• Experience with union contractor payroll requirements.
• Knowledge of certified payroll reporting and prevailing wage documentation.
• Experience preparing utilization or similar compliance reports.
• Experience with accounts payable coding including job cost coding.
• Strong understanding of daily job reports and construction project documentation.
• Ability to organize, track, and maintain large volumes of paperwork and digital records.
• Excellent communication with office staff, field employees, supervisors, vendors, and project managers.
• Strong computer skills: Excel, Outlook, and accounting or construction software.
• Ability to manage multiple priorities in a fast-paced commercial construction environment.

Mansioni

• Manage full-cycle payroll processing for field and office employees, with a strong focus on union payroll requirements.
• Own weekly payroll preparation, review, processing, and related reporting.
• Maintain payroll records, timecards, rates, deductions, union classifications, and job allocations.
• Prepare and submit certified payroll reports for public, union, or prevailing wage projects.
• Complete utilization reporting and other job-related compliance documentation.
• Organize, review, and maintain daily job reports from field teams.
• Code accounts payable invoices to the proper jobs, cost codes, phases, departments, and general ledger accounts.
• Assist with job cost accounting by tracking labor, materials, subcontractor costs, equipment, and other project-related expenses.
• Support project managers and accounting teams with documentation needed for billing, payroll, compliance, and job costing.
• Maintain accurate digital and physical files for payroll, AP, certified payroll, job reports, contracts, change orders, and project documentation.
• Communicate with field supervisors, project managers, vendors, subcontractors, and internal departments to resolve payroll-related issues.
• Review payroll and job cost information for accuracy before submission.
• Assist with month-end reporting, cost tracking, and project financial documentation as needed.
• Support accounts payable workflow, including invoice review, coding, routing, and documentation.
• Ensure all payroll, certified payroll, and job documentation is completed accurately and on time.
• Help improve internal processes related to payroll, job costing, document control, and reporting.
• Maintain confidentiality of payroll, employee, vendor, and financial information.
• Perform other administrative, accounting, and project support duties as assigned.

Conoscenze

Payroll processing

Union payroll

Certified payroll reporting

Job cost accounting

Accounts payable coding

Construction documentation

Microsoft Excel

Outlook

Accounting software

Multi-tasking

Formazione

High school diploma or equivalent

Associate degree in accounting, business administration, construction management, or related field preferred

Strumenti

Construction accounting software

ERP systems

Descrizione del lavoro

Valcourt Building Services is seeking an Office Administrator to support daily administrative, payroll, accounting, and job cost functions within a commercial construction environment. This office-based role is 40 hours per week, five days, requiring a strong ability to manage deadlines and maintain accurate documentation while coordinating with operations, accounting, payroll, and project teams.

The ideal candidate will manage payroll processing with complete ownership of in-house payroll for a