Costing & Office Admin Coordinator

IBP; Farmington (MN); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Structured Promotion Plan

Medical, Dental, and Vision insurance

401(k) with company match

Paid holidays and accrued vacation

Job summary

Installed Building Solutions is seeking an organized Office Administration & Costing Coordinator to support daily job costing and administrative operations. The role emphasizes structured processes, accuracy, and teamwork in a fast-paced office setting.

You will manage costing records, assist payroll and billing, and liaise with project managers, field crews, and accounting. This position requires attention to detail and strong communication skills to ensure timely, accurate reporting.

Qualifications

• Strong attention to detail and accuracy, especially with numbers and data entry.
• Ability to work independently while collaborating effectively with a team.
• Excellent verbal and written communication skills.
• Customer-focused mindset with a professional and friendly approach.
• Comfortable performing recurring administrative and costing tasks while maintaining high accuracy.

Responsibilities

• Manage daily and weekly job costing records, invoice verification, and administrative tasks.
• Coordinate communication between field crews, project managers, and accounting teams.
• Provide exceptional customer service by answering phone calls and emails professionally.
• Ensure payroll, billing, and reporting deadlines are met accurately and on time.
• Identify and resolve cost discrepancies and administrative issues proactively.

Skills

Organizational skills

Attention to detail

Communication

Team collaboration

Data entry

Tools

Payroll software

Job description

Installed Building Solutions is seeking an organized Office Administration & Costing Coordinator to support daily job costing and administrative operations. The role emphasizes structured processes, accuracy, and teamwork in a fast-paced office setting.

You will manage costing records, assist payroll and billing, and liaise with project managers, field crews, and accounting. This position requires attention to detail and strong communication skills to ensure timely, accurate reporting.