Construction Payroll & Admin Specialist

Valcourt Group; Manalapan Township (NJ); On-site; USD 52,000 - 75,000; Full time

Job summary

Valcourt Group in New Jersey is seeking an Office Administrator to support daily administrative, payroll, accounting, and job cost functions within a commercial construction environment. This office-based role requires strong deadline management, meticulous documentation, and collaboration with operations, accounting, payroll, and project teams.

The ideal candidate will handle payroll processing and certified payroll reporting, AP coding, and job cost tracking for a union contractor, with

Qualifications

• Experience with payroll processing and certified payroll reporting.
• Experience with accounts payable coding and job costing.
• Ability to manage large volumes of paperwork and digital records.
• Strong attention to detail and deadlines.
• Proficiency in Excel and accounting software.

Responsibilities

• Prepare utilization reporting and other job-related compliance documentation.
• Organize, review, and maintain daily job reports from field teams.
• Code accounts payable invoices to the proper jobs, cost codes, phases, departments, and general ledger accounts.
• Assist with job cost accounting by tracking labor, materials, subcontractor costs, equipment, and other project-related expenses.
• Support project managers and accounting teams with documentation needed for billing, payroll, compliance, and job costing.
• Maintain accurate digital and physical files for payroll, AP, certified payroll, job reports, contracts, change orders, and project documentation.
• Assist with month-end reporting, cost tracking, and project financial documentation as needed.
• Support accounts payable workflow, including invoice review, coding, routing, and documentation.
• Help improve internal processes related to payroll, job costing, document control, and reporting.
• Perform other administrative, accounting, and project support duties as assigned.

Skills

Payroll processing

Accounts payable coding

Job costing

Microsoft Excel

Communication

Education

Associate degree in accounting

High school diploma or equivalent

Tools

Power BI

NetSuite

Construction management software

Job description

Valcourt Group in New Jersey is seeking an Office Administrator to support daily administrative, payroll, accounting, and job cost functions within a commercial construction environment. This office-based role requires strong deadline management, meticulous documentation, and collaboration with operations, accounting, payroll, and project teams.

The ideal candidate will handle payroll processing and certified payroll reporting, AP coding, and job cost tracking for a union contractor, with