Payroll Coordinator

Vallencourt Construction Company Inc.; Green Cove Springs (FL); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

401K

Paid Time Off

Job summary

Vallencourt Construction Company Inc. is seeking an experienced Payroll Coordinator to ensure accurate, on-time payroll processing in a on-site role.

You will handle hours, wages, deductions, and tax withholdings while maintaining records and complying with federal, state, and local regulations. Responsibilities include year-end reporting, certified payroll for government contracts, and collaboration with HR and Accounting on benefits deductions and GL entries.

Qualifications

• Work location on-site; no remote opportunity.
• 5+ years of payroll processing experience.
• Certified payroll experience required — Davis-Bacon on government contracts.
• Proficiency with payroll software such as Foundation or HRHQ.
• Strong understanding of payroll tax laws and wage/hour regulations.
• High attention to detail and accuracy.
• Strong Excel skills.
• Excellent organizational and time-management skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Process weekly payroll for all employees with accurate hours, wages, deductions, and garnishments.
• Maintain and update employee payroll records (new hires, terminations, pay changes).
• Ensure compliance with federal, state, and local payroll tax regulations.
• Reconcile payroll accounts and resolve discrepancies; process year-end reporting (W-2s, ACA/1095-C) and audits.
• Prepare and submit certified payroll reports for government/public-works contracts per prevailing wage requirements.
• Respond to employee inquiries regarding pay, deductions, and tax withholdings.
• Maintain confidentiality of sensitive payroll and employee data.
• Coordinate with HR and Accounting on benefits deductions, PTO accruals, and general ledger entries.
• Support HR with ad hoc tasks and stay current on payroll laws.

Skills

Payroll processing

Excel

Attention to detail

Discretion with confidential data

Time management

Organizational skills

Education

Accounting / Business degree

Any related Bachelor’s or Associate’s degree

Tools

Foundation

HRHQ

Job description

Company Description

Vallencourt Construction Company Inc. is a family-owned and operated construction firm founded in 1945 on a commitment to straightforward estimates and high-quality work. For nearly 80 years, the company has focused on fair pricing, starting and completing projects on schedule, and honoring every commitment. Vallencourt aims to deliver a level of service that distinguishes it from other construction providers. The organization values long-term relationships with clients built on trust, respect, and consistently reliable performance.

Description

The Payroll Coordinator is responsible for the accurate and timely processing of company payroll, ensuring compliance with federal, state, and local regulations. This role supports payroll operations including timekeeping review, tax withholding, benefits deductions, and reconciliation.

Company Description

Vallencourt Construction Company Inc. is a family-owned and operated construction firm founded in 1945 on a commitment to straightforward estimates and high-quality work. For nearly 80 years, the company has focused on fair pricing, starting and completing projects on schedule, and honoring every commitment. Vallencourt aims to deliver a level of service that distinguishes it from other construction providers. The organization values long-term relationships with clients built on trust, respect, and consistently reliable performance.

Description

The Payroll Coordinator is responsible for the accurate and timely processing of company payroll, ensuring compliance with federal, state, and local regulations. This role supports payroll operations including timekeeping review, tax withholding, benefits deductions, and reconciliation.

Required Qualifications

• Work Location- On Site- No Opportunity for remote
• 5+ years of payroll processing experience
• Certified payroll experience required — prevailing wage reporting for government contracts (including Davis-Bacon compliance on federally funded projects)
• Proficiency with payroll software (e.g., Foundation, HRHQ, or similar)
• Strong understanding of payroll tax laws and wage/hour regulations
• High attention to detail and accuracy
• Strong Excel skills
• Excellent organizational and time-management skills
• Ability to handle confidential information with discretion

Preferred Qualifications

• Payroll certification such as FPC (Fundamental Payroll Certification) or CPP (Certified Payroll Professional)
• Associate's or Bachelor's degree in Accounting, Business, or a related field
• Experience with multi-state payroll processing

Key Responsibilities

• Process weekly payroll for all employees, ensuring accuracy of hours, wages, deductions, and garnishments
• Maintain and update employee payroll records (new hires, terminations, pay changes)
• Ensure compliance with federal, state, and local payroll tax regulations
• Reconcile payroll accounts and resolve discrepanciesProcess year-end reporting (W-2s, ACA/1095-C) and support audits
• Prepare and submit certified payroll reports for government/public-works contracts in compliance with prevailing wage requirements
• Respond to employee inquiries regarding pay, deductions, and tax withholdings
• Maintain confidentiality of sensitive payroll and employee data
• Coordinate with HR and Accounting on benefits deductions, PTO accruals, and general ledger entries
• Support HR with ad hoc tasks and projects as needed
• Stay current on changing payroll laws and regulations

Additional Job Information

Employee Benefits

401K

Paid Time Off