Construction Operations Specialist

Pavement Restorations, Inc.; Knoxville (TN); On-site; USD 42,000 - 60,000; Full time

Job summary

Pavement Restorations Inc. seeks a detail-oriented Construction Operations Coordinator in Knoxville to support project documentation, job costing, scheduling, and reporting.

This role works with project managers, field staff, accounting, HR, and leadership to keep operations running smoothly. The ideal candidate has strong organizational skills, 1–3 years in construction administration, and familiarity with construction management software (e.g., HCSS).

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• 1–3 years of experience in construction administration, operations coordination, or a related field preferred.
• Experience in heavy civil, grading, paving, concrete, or construction operations is preferred.
• Familiarity with HCSS or similar construction management software is a plus.

Responsibilities

• Provide administrative support to project managers, including document management, reporting assistance, and project file maintenance.
• Assist with customer billings, collections support, and basic job cost documentation.
• Track labor hours, equipment usage, production data, and supporting project records.
• Process and maintain material invoices, subcontractor payables, purchase orders, and related documentation.
• Support change order tracking and maintain organized project files and records.
• Coordinate with field personnel to ensure accurate coding of labor, materials, equipment, and credit card charges.
• Assist in scheduling grading, paving, and concrete crews and equipment in coordination with project managers and scheduling personnel to optimize labor, materials, and equipment utilization.
• Maintain and enter data in operational systems including HCSS and other company software platforms.
• Become familiar with all assigned projects and provide ongoing operational support as needed.

Skills

Organization

Multitasking

Construction knowledge

Communication

Microsoft Office

Problem solving

Education

High school diploma

Associate degree

Construction-related education

Tools

HCSS

Construction management software

Job description

Pavement Restorations Inc. seeks a detail-oriented Construction Operations Coordinator in Knoxville to support project documentation, job costing, scheduling, and reporting.

This role works with project managers, field staff, accounting, HR, and leadership to keep operations running smoothly. The ideal candidate has strong organizational skills, 1–3 years in construction administration, and familiarity with construction management software (e.g., HCSS).