Office Operations Lead — Construction & Projects

Henkels-; Hillsboro (OR); On-site; USD 69,000 - 103,000; Full time

Benefits offered by this job

401(k) Plan

Employee Stock Purchase Plan

Health, Dental, Vision Insurance

Voluntary Life Insurance

Voluntary Short-Term & Long-Term Disab

Paid time off

Job summary

Henkels & McCoy West is seeking an Office Manager to oversee daily administrative operations and support the NW Power Team in Hillsboro, Oregon. The role ensures a safe, organized, and efficient work environment while coordinating purchasing, payroll, billing, and HR-related updates.

Ideal candidates have 3+ years in office management or construction environments, strong organizational and communication skills, and the ability to handle confidential information with discretion.

Qualifications

• 3+ years of office management, administrative, or operations support experience.
• Experience supporting project-based or construction environments preferred.
• Experience supervising staff or coordinating team activities preferred.
• High school diploma required; Associate’s degree preferred.

Responsibilities

• Oversee day-to-day office operations and administrative activities, ensuring efficiency, organization, and accuracy.
• Serve as the primary point of contact for office and facility matters for the NW Power Team.
• Coordinate office maintenance, workspace readiness, supplies, equipment, and vendor access as needed.
• Partner with Safety and Operations teams to support compliance with company policies, safety standards, and applicable regulatory requirements.
• Manage purchasing processes including purchase orders, invoices, and expense tracking.
• Support project operations including job setup, billing, documentation, and closeout processes.
• Coordinate payroll reporting, time tracking, and HR-related administrative updates.
• Manage accounts receivable tracking, billing status, and collections support.
• Support adherence to office safety procedures and workplace expectations among employees, visitors, and contractors.
• Develop and improve office processes and procedures to enhance efficiency.
• Support communication and coordination between employees, visitors, field personnel, leadership, and corporate support functions.
• Ensure compliance with company policies, safety standards, and regulatory requirements.

Skills

Multitasking

Organization

Communication

Discretion

Education

High school diploma

Associate’s degree

Tools

Microsoft Office

Job description

Henkels & McCoy West is seeking an Office Manager to oversee daily administrative operations and support the NW Power Team in Hillsboro, Oregon. The role ensures a safe, organized, and efficient work environment while coordinating purchasing, payroll, billing, and HR-related updates.

Ideal candidates have 3+ years in office management or construction environments, strong organizational and communication skills, and the ability to handle confidential information with discretion.