Office Manager

Henkels & McCoy; Hillsboro (OR); On-site; USD 69,000 - 103,000; Full time

Benefits offered by this job

401(k)

Employee Stock Purchase Plan

Health, Dental, Vision Insurance

Voluntary Life Insurance

Voluntary Short-Term Disability

Voluntary Long-Term Disability

Paid time off

Job summary

Henkels & McCoy West, LLC. in Hillsboro, OR is seeking an Office Manager to oversee daily office operations, support the operations teams, and maintain a safe, organized work environment.

The role will supervise administrative staff, assist with project and financial processes, payroll reporting, billing, and compliance while coordinating with safety, HR, and field personnel. Candidates should have 3+ years of office management experience and a high school diploma; associate degree preferred.

Qualifications

• 3+ years of office management, administrative, or operations support experience.
• Experience supporting project-based or construction environments preferred.
• Experience supervising staff or coordinating team activities preferred.
• Strong knowledge of Microsoft Office and business systems.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Oversee day-to-day office operations and administrative activities, ensuring efficiency and accuracy.
• Serve as the primary point of contact for office and facility matters for the NW Power Team.
• Coordinate office maintenance, workspace readiness, supplies, equipment, and vendor access as needed.
• Partner with Safety and Operations teams to support compliance with policies and standards.
• Manage purchasing, including purchase orders, invoices, and expense tracking.
• Support project operations including job setup, billing, documentation, and closeout processes.
• Coordinate payroll reporting, time tracking, and HR-related administrative updates.
• Manage accounts receivable tracking, billing status, and collections support.
• Support adherence to office safety procedures and workplace expectations.
• Develop and improve office processes to enhance efficiency.
• Coordinate communication between employees, visitors, field personnel, leadership, and support functions.

Skills

Microsoft Office

Business systems

Multitasking

Confidential information handling

Education

High school diploma

Associate’s degree preferred

Job description

Overview

Company Overview:

Henkels & McCoy West works closely with clients from diverse markets to build enduring partnerships throughout the Western United States. Our team of seasoned professionals designs, builds, manages, and maintains critical and sustainable infrastructure for the power, oil & gas pipeline, gas distribution, and communications industries. Building on a 100-year legacy of performance and service to utility, commercial, industrial, and government clients, H&M West brings together extensive knowledge and innovation to deliver infrastructure construction solutions that meet future energy needs today.

H&M West is a purpose-driven company. Our core values guide our strategy, performance, and culture. We believe in maintaining an environment where team members can make an impact, grow, and thrive. A place where they find meaning and purpose in doing the important work of ensuring communities have the vital energy, light, and communications to prosper. Our culture is inclusive and welcoming. Our teams are empowered with abundant training, tools, and opportunities to follow their curiosity and ambitions. Everyone has an equal chance to advance. Everyone is supported, respected, and challenged to be their best. We’re always looking for talented and dedicated people to join us and love where they work.

Henkels & McCoy West is a proud subsidiary of MasTec (NYSE: MTZ), a Fortune 500 Company ranked by Energy News-Record as one of the leading contractors in the country. H&M West is part of the MasTec Power Delivery segment. We are certified as a minority-controlled company by the National Minority Suppliers Development Council (NMSDC). Our rich diversity of people and ideas makes us a stronger, more innovative organization.

POSITION SUMMARY

The Office Manager is responsible for overseeing daily office operations and ensuring a safe, organized, and efficient work environment. This role manages administrative functions and provides support to operations teams, ensuring efficient workflow across departments. The position supervises administrative staff, supports project and financial processes, and maintains compliance, organization, and communication across the business.

Responsibilities

The following represents the primary duties and responsibilities of this position. Other duties may be assigned as needed.

• Oversee day-to-day office operations and administrative activities, ensuring efficiency, organization, and accuracy.
• Serve as the primary point of contact for office and facility matters for the NW Power Team.
• Coordinate office maintenance, workspace readiness, supplies, equipment, and vendor access as needed.
• Partner with Safety and Operations teams to support compliance with company policies, safety standards, and applicable regulatory requirements.
• Manage purchasing processes including purchase orders, invoices, and expense tracking.
• Support project operations including job setup, billing, documentation, and closeout processes.
• Coordinate payroll reporting, time tracking, and HR-related administrative updates.
• Manage accounts receivable tracking, billing status, and collections support.
• Support adherence to office safety procedures and workplace expectations among employees, visitors, and contractors.
• Develop and improve office processes and procedures to enhance efficiency.
• Support communication and coordination between employees, visitors, field personnel, leadership, and corporate support functions.
• Ensure compliance with company policies, safety standards, and regulatory requirements.

Qualifications

• 3+ years of office management, administrative, or operations support experience.
• Experience supporting project-based or construction environments preferred.
• Experience supervising staff or coordinating team activities preferred.
• High school diploma required; Associate’s degree preferred.

Skills & Competencies:

• Strong knowledge of Microsoft Office and business systems.
• Ability to manage multiple priorities and work in a fast-paced environment.
• Strong organizational, communication, and problem-solving skills.
• Ability to handle confidential information with professionalism and discretion.

SalaryRange:$69,000/yr to $103,000/yr (willbedependentuponlevelofexperience)

Benefits:

Full-time employees are eligible to participate in our benefit plan, which includes the following:

• 401(k)Plan
• EmployeeStockPurchasePlan
• Health,Dental,&VisionInsurance
• VoluntaryLifeInsurance
• VoluntaryShortTerm&Long-TermDisability
• Paidtimeoff

Henkels & McCoy West, LLC. is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities