Construction Office & Operations Manager

Newkirk Novak Construction Partners; Lenexa (KS); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Disability insurance

Paid vacation

Holidays

401(k) plan with company match

Bonus program

Job summary

Newkirk Novak Construction Partners is seeking an Office Manager to serve as the operational backbone of the office, handling administrative, project, accounting, HR, and facilities support to keep daily operations running smoothly.

The role supports project teams and leadership, maintains an organized, professional, welcoming office, and coordinates with vendors, clients, and trade partners while upholding confidentiality and high attention to detail.

Qualifications

• Minimum 3-5 years of office administration or office management experience.
• Excellent organizational and multitasking skills.
• Strong written and verbal communication abilities.
• High attention to detail and accuracy.
• Ability to prioritize multiple responsibilities while meeting deadlines.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Ability to quickly learn new software systems and technology.
• Experience supporting payroll or human resources functions.

Responsibilities

• Oversee day-to-day office operations and serve as the first point of contact for visitors and partners.
• Answer and route incoming phone calls and emails.
• Coordinate incoming and outgoing mail and deliveries.
• Maintain organized digital and physical filing systems and company records.
• Order and maintain office supplies, breakroom items, safety gear, and office equipment.
• Maintain a clean, organized, and welcoming office and common areas.
• Prepare meeting rooms for guests.
• Develop and improve office procedures to increase efficiency.
• Support leadership with projects as needed.
• Track trade partner compliance documentation (COIs, W-9s, licenses).
• Coordinate document requests between project managers, clients, and trade partners.
• Order safety materials, signage, drawings, PPE for projects.
• Track employee safety certifications and maintain records.
• Assist with accounts payable/receivable and coordinate with accounting.
• Process vendor invoices and customer billing documentation.
• Maintain organized financial records for accounting.
• Serve as primary administrative contact for vendors, trade partners, clients, and visitors.
• Manage vendor accounts and service relationships (cleaning, pest control, etc.).
• Schedule meetings and coordinate calendars.
• Support marketing with company store, branded merchandise, and apparel inventory.
• Maintain professional communication with stakeholders.

Skills

Office administration

Multitasking

Communication skills

Microsoft Office

Time management

Confidential information handling

Payroll/HR support experience

Adaptability

Job description

Newkirk Novak Construction Partners is seeking an Office Manager to serve as the operational backbone of the office, handling administrative, project, accounting, HR, and facilities support to keep daily operations running smoothly.

The role supports project teams and leadership, maintains an organized, professional, welcoming office, and coordinates with vendors, clients, and trade partners while upholding confidentiality and high attention to detail.