Office Operations & Compliance Lead

Barnhart Crane & Rigging; Philadelphia (Philadelphia County); On-site; USD 60,000 - 78,000; Full time

Benefits offered by this job

Competitive salary based on experience

Performance-based bonus

Family Medical, Dental, Vision

Barnhart CARES program

401(k) with up to 10% match

Paid Time Off and leaves

Job summary

Barnhart Crane & Rigging is seeking an Office Manager to coordinate branch admin and operations. You will manage office systems, financial processes, compliance, and employee administration to ensure daily efficiency and consistency across the branch.

The role requires strong organizational and communication skills, a valid driver’s license, and the ability to handle multiple tasks, HR setup, and onboarding with attention to safety and policy adherence.

Qualifications

• Proficiency in Microsoft Office Suite and familiarity with ERP systems (IFS preferred).
• Strong organizational skills with the ability to multi-task and prioritize effectively.
• Excellent written and verbal communication skills.
• Valid driver’s license required.
• Self-motivated, detail-oriented, and team-oriented.
• Ability to plan, organize, and execute daily requirements independently.
• Must pass drug test, fit-for-duty test, and background check.

Responsibilities

• Coordinate branch administrative and operational support functions.
• Oversee onboarding, HR setup, Fit-for-Duty scheduling, and background checks.
• Maintain expirations for critical qualifications (CDL, NCCCO, etc.).
• Manage PTO calendar and weekly time for branch employees.
• Handle branch receivables and invoicing; manage payments and portals.
• Manage branch payables and invoice coding in ERP.
• Process bi-weekly credit card transactions and reconciliations.
• Procurement of office/shop supplies including Amazon orders.
• Generate/maintain job files; assist with project management tasks.
• Post monthly safety meetings and materials.
• Supervise one part-time admin assistant.
• Ensure compliance with company policies and safety standards.
• Perform other administrative duties as assigned by the Branch Manager.

Skills

Microsoft Office Suite

ERP systems (IFS)

Organizational skills

Written and verbal communication

Self-motivated and detail-oriented

Team-oriented

Planning & multitasking

Background check & drug test

Tools

Microsoft Office Suite

IFS ERP

Job description

Barnhart Crane & Rigging is seeking an Office Manager to coordinate branch admin and operations. You will manage office systems, financial processes, compliance, and employee administration to ensure daily efficiency and consistency across the branch.

The role requires strong organizational and communication skills, a valid driver’s license, and the ability to handle multiple tasks, HR setup, and onboarding with attention to safety and policy adherence.