Construction Office Manager: QuickBooks & AIA Contracts

Team Contractors Inc; Texas; On-site; USD 45,000 - 65,000; Full time

Job summary

Team Contractors Inc is seeking an Office Manager with QuickBooks experience and a background in construction to support administrative, financial, and operational needs.

The role involves overseeing daily office operations, managing vendor relationships, and handling AIA contracts, progress billing, and pay applications, while supporting onboarding and communications across the team.

Qualifications

• 3+ years as Office Manager in construction or similar
• Proficient with QuickBooks and MS Office
• Familiarity with AIA Contracts and progress billing
• Knowledge of basic accounting principles
• Excellent communication and organizational skills

Responsibilities

• Oversee day-to-day office operations and maintain an organized workspace.
• Manage office supplies, equipment, and vendor relationships.
• Handle Accounts Receivable/Accounts Payable and bank reconciliations.
• Process AIA contracts, progress billing, and pay applications.
• Manage subcontractor agreements and 1099s.
• Create project folders and collect estimates from subcontractors.
• Coordinate and support office events and staff onboarding.
• Handle incoming and outgoing communications, mail, and phone calls.

Skills

Attention to detail

Organizational skills

Time management

Verbal and written communication

Ability to work independently and in a

Education

High school diploma or equivalent

Tools

QuickBooks

MS Office

Excel spreadsheets

Microsoft Live Meeting

AIA contracts system

Job description

Team Contractors Inc is seeking an Office Manager with QuickBooks experience and a background in construction to support administrative, financial, and operational needs.

The role involves overseeing daily office operations, managing vendor relationships, and handling AIA contracts, progress billing, and pay applications, while supporting onboarding and communications across the team.