Billing and Office Assistant

Wolverine Electric Company LLC; Utica (MI); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Competitive salary

Benefits/Perks

Career advancement

Job summary

Wolverine Electric Company LLC in Utica, MI is seeking an Office Manager to coordinate administrative duties and ensure smooth operations on a construction projects environment.

You will handle AIA G702/G703 billing, maintain QuickBooks Online records, manage schedules, pay invoices, and negotiate with vendors while implementing efficient office systems.

Qualifications

• Must have high school diploma or GED.
• Minimum 3 years as an Office Manager, preferably in construction.
• Experience with AIA G702/G703 billing.
• Experience with QuickBooks Online.
• Proficient in Microsoft Office, Excel, and Outlook.
• Strong time management and prioritization.
• Excellent verbal and written communication.
• Attention to detail and accuracy.

Responsibilities

• Prepare AIA G702/G703 billing applications.
• Manage QuickBooks Online, accounts payable/receivable.
• Maintain calendar and schedule meetings.
• Pay invoices and track vendor payments.
• Negotiate contracts and pricing with vendors.
• Design and optimize office layout for efficiency.
• Maintain office equipment and digital filing.
• Communicate with clients and employees.

Skills

Time management

Communication skills

Attention to detail

Problem solving

Vendor negotiation

Education

High school diploma/GED

Some college

Tools

Microsoft Office

Excel

Outlook

QuickBooks Online

Job description

Benefits

• Competitive salary
• Health insurance
• Paid time off
• Benefits/Perks
• Competitive Compensation
• Careers Advancement

Job Summary

We are seeking an Office Manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include AIA G702/G703 billing and maintain accurate record in Quickbooks online, scheduling meetings, paying invoices, negotiating with vendors, and maintaining office equipment. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures. Note: You have to be experinced in AIA billing and Quickbooks to apply for this job.

Responsibilities

• Experience preparing AIA G702/G703 billing applications (required)
• Experince with Quickbooks (required)
• Maintain calendar of appointments and meetings
• Design the office layout with efficiency and organization in mind
• General communication with clients and employees
• Pay and record invoices
• Digital filing
• Account payable and recievables
• Negotiate contracts and pricing with vendors and service providers

Qualifications

• High school diploma/GED required, some college preferred
• Previous experience as an Office Manager preferrably in a commercial/residential construction (minimum of 3 years)
• Understanding of office equipment, systems, and procedures
• Experience preparing AIA G702/G703 billing applications for payments (required)
• Skilled in Microsoft Office, Excel, and Outlook
• Excellent time management skills and ability to prioritize multiple tasks
• Strong problem-solving skills and attention to detail
• Excellent verbal and written communication skills
• High attention to detail and accuracy.