Billing and Office Assistant

Wolverine Electric Company LLC; Shelby Township (MI); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Competitive salary

Health insurance

Paid time off

Opportunity for advancement

Job summary

Wolverine Electric Company LLC in Michigan is seeking a dependable Billing and Office Assistant to support daily office operations. This role combines billing duties with general administrative tasks in a construction context.

The ideal candidate has hands-on experience with AIA Billing and QuickBooks, meticulous data entry, and strong organizational skills to manage invoices, records, and daily financial tasks.

Qualifications

• High school diploma or GED required; some college preferred.
• Minimum 3 years in billing and office assistance, preferably in construction.
• Proficiency in QuickBooks and invoicing systems.
• Experience with accounts payables and receivables.
• Experience preparing AIA G702/G703 billing applications for payments required.
• Proficient in Microsoft Office (Excel, Outlook) and Adobe.
• Strong attention to detail and ability to manage multiple tasks.

Responsibilities

• Prepare and submit invoices, including AIA G702/G703 billing forms (required).
• Enter and manage financial data in QuickBooks (required).
• Track outstanding invoices and follow up on payments.
• Maintain organized records and ensure billing data accuracy.
• Reconcile invoices and assist with basic bookkeeping tasks.
• Handle daily office tasks including filing, data entry, and document management.
• Maintain and update company records and systems.
• Provide general administrative support to the team.

Skills

Billing & invoicing

Attention to detail

Administrative support

Communication skills

Organizational skills

Education

High school diploma / GED

Some college

Tools

QuickBooks

AIA G702/G703

Microsoft Office

Excel

Adobe

Outlook

Job description

Benefits:

• Competitive salary
• Health insurance
• Paid time off
• Opportunity for advancement

Benefits/Perks

• Competitive Compensation
• Careers Advancement

Job Summary

We are seeking a dependable and detail-oriented Billing and Office Assistant to join our team and support our daily office operations. This role requires hands-on experience with billing, including AIA Billing and QuickBooks, as well as strong administrative skills. The ideal candidate is organized, efficient, and comfortable managing both financial and office related tasks.

Note: You have to be experienced in AIA billing and QuickBooks to apply for this job.

Key Responsibilities Billing and Accounting Support

• Prepare and submit invoices, including AIA G702/G703 billing forms (required)
• Enter and Manage financial Data in QuickBooks (required)
• Track outstanding invoices and follow up on payments
• Maintain organized records and ensuring accuracy of billing data
• Reconcile invoices and assist with basic bookkeeping tasks

Office & Administrative Support

• Handle Daily office tasks including filing, data entry, and document management
• Maintain and update company records and systems
• Provide general administrative support to the team

Qualifications

• High school diploma/GED required, some college preferred
• Previous experience in billing and office assistance preferably in a commercial/residential construction (minimum of 3 years)
• Proficiency in QuickBooks and invoicing systems
• Experience with account payables and receivables
• Experience preparing AIA G702/G703 billing applications for payments (required)
• Skilled in Microsoft Office, Excel, Adobe ,and Outlook.
• Ability to manage multiple tasks and meet deadlines
• Strong problem-solving skills and attention to detail
• Excellent verbal and written communication skills

Preferred

• Experience in the construction or contracting Industry
• Familiarity with job cost tracking

Work Environment

• In-office position
• Team-Oriented environment