Office Manager

Team Contractors Inc; Texas; On-site; USD 45,000 - 65,000; Full time

Job summary

Team Contractors Inc is seeking an Office Manager with QuickBooks experience and a background in construction to support administrative, financial, and operational needs.

The role involves overseeing daily office operations, managing vendor relationships, and handling AIA contracts, progress billing, and pay applications, while supporting onboarding and communications across the team.

Qualifications

• 3+ years as Office Manager in construction or similar
• Proficient with QuickBooks and MS Office
• Familiarity with AIA Contracts and progress billing
• Knowledge of basic accounting principles
• Excellent communication and organizational skills

Responsibilities

• Oversee day-to-day office operations and maintain an organized workspace.
• Manage office supplies, equipment, and vendor relationships.
• Handle Accounts Receivable/Accounts Payable and bank reconciliations.
• Process AIA contracts, progress billing, and pay applications.
• Manage subcontractor agreements and 1099s.
• Create project folders and collect estimates from subcontractors.
• Coordinate and support office events and staff onboarding.
• Handle incoming and outgoing communications, mail, and phone calls.

Skills

Attention to detail

Organizational skills

Time management

Verbal and written communication

Ability to work independently and in a

Education

High school diploma or equivalent

Tools

QuickBooks

MS Office

Excel spreadsheets

Microsoft Live Meeting

AIA contracts system

Job description

Job Description

Team Contractors, a reputable construction firm, is seeking a detail-oriented and organized Office Manager with QuickBooks experience and a background in the construction industry, particularly with familiarity in AIA Contracts and progress billing. The Office Manager will play a key role in supporting our administrative, financial, and operational needs.

Responsibilities

• Oversee day-to-day office operations and ensure a tidy, organized workspace.
• Manage office supplies, equipment, and vendor relationships.
• Perficient in QuickBooks on line
• Accounts Receivable/ Accounts Payable
• AIA Contracts/ Progress Billing/ Pay Applications
• Sub-Contractors agreements/ 1099's
• Reconcile CC accounts & bank accounts
• Create Job folders for projects and receive estimates from Sub-Contractors
• Coordinate and support office events and meetings.
• Assist with onboarding new employees and provide administrative support to staff.
• Handle incoming and outgoing communications, including mail and phone calls.

Qualifications

• High school diploma or equivalent
• Minimum of 3 years of experience as an Office Manager, preferably in the construction industry.
• Proficient in office software: QuickBooks, MS Office, Excell spread sheets, Microsoft live Meeting
• Familiarity with the AIA system and other construction industry-specific software is a plus.
• Strong attention to detail, organizational skills, and time management abilities.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team in a fast-paced environment.
• Knowledge of basic accounting principles and practices.

Company Description

Team Contractors / Commercial Construction Company for DFW area 10 yrs in Business