Construction Bookkeeper / Office Manager

Sanford Barrows Group; Florida; On-site; USD 52,000 - 68,000; Full time

Job summary

Sanford Barrows Group in Florida is seeking a Construction Bookkeeper and Office Manager to ensure financial health and smooth office operations across our construction projects. You will maintain project accounting, process payroll, manage AP/AR, and handle billing using ComputerEase or similar software, while keeping accurate records and compliant with contractual requirements.

You will collaborate with leadership to recruit and train staff, oversee invoicing, manage COIs and insurance

Qualifications

• Minimum 3 years experience as construction bookkeeper / Office Manager
• Strong understanding of financial statements (balance sheets, income statements and cash flow)
• Knowledge of AIA contracts to owners
• Prepare monthly AIA billing to clients
• Prepare subcontractor and vendor contracts and purchase orders
• Assist with COIs and WC insurance for projects
• Manage AP/AR; subcontractor billing each month
• Recruit, train and supervise office staff with VP
• Process invoices in internal databases and Textura portal
• Track job costing: labor, materials and expenses

Responsibilities

• Maintain accurate financial records for projects
• Process payroll and related entries
• Manage accounts payable and accounts receivable
• Prepare AIA billings and owner invoicing
• Monitor cash flow and project profitability
• Support project accounting and vendor contracts
• Ensure office efficiency and organization

Skills

Construction accounting

Payroll management

Accounts payable

Accounts receivable

Invoice processing

Subcontractor management

AIA contracts

Team supervision

Financial statements knowledge

Tools

ComputerEase

Sage

Job description

Construction Bookkeeper and Office Manager

Required: Strong understanding in using construction accounting software. (ComputerEase, Sage, etc.)

Overview

Join our dynamic team as a Construction Bookkeeper and Office Manager, where your expertise will drive the financial health and operational efficiency of our construction projects.

This vital role combines meticulous bookkeeping with office management, ensuring seamless financial processes and a well-organized work environment.

You'll be at the forefront of maintaining accurate financial records, managing payroll, and supporting project accounting, all while fostering a positive and productive office atmosphere.

If you thrive in fast-paced settings and have a passion for precision and organization, this opportunity is perfect for you!

• Strong understanding of financial statements such as balance sheets, income statements and cash flow statements.
• Strong understand of AIA contracts to owners.
• Prepare monthly AIA billing to clients.
• Prepare all subcontractor and vendor contracts, purchase orders.
• Assists with all project owner and subcontractor CO’s
• Process invoices through internal databases and record on customers portals. (Textura)
• Manage and track all NTO’s (notice to owners) from subs and suppliers.
• Job cost labor, material and expenses
• Strong understanding in using construction accounting software. (ComputerEase, Sage, etc.)
• Manage accounts payable and accounts receivables. (Subcontractor Billing each month)
• In partnership with the Vice President, recruit, train and develop and supervise office staff.
• Assist in managing the collection and record keeping of Subcontractor COI’s & WC insurance.
• Friendly, welcoming, energetic and professional demeanor
• Minimum 3 years experience as construction bookkeeper / Office Manager