Construction Office Manager & Estimating Support

Barnard Construction; Scottsdale (AZ); On-site; USD 45,000 - 65,000; Full time

Job summary

Barnard Construction Company, Inc., based in Bozeman, Montana, is a heavy-civil contractor with projects across North America. In Scottsdale, AZ, the Office Manager will handle day-to-day office operations and provide administrative support to management and estimating teams.

Responsibilities include greeting visitors, coordinating meetings, troubleshooting IT issues, processing documents, and assisting bid/proposal tracking. Strong communication and Excel/Word skills are essential.

Qualifications

• Two plus years in office management or admin support in construction.
• Experience with a multi-line phone system and call screening.
• Support to estimating teams and bid preparation activities.
• Comfort with coordinating with clients, subs and vendors by phone.
• Strong customer service and communication skills.
• Proficiency in Microsoft Office, especially Excel & Word.
• Ability to multitask with accuracy and reliability.

Responsibilities

• Perform day-to-day office management tasks and admin support including screening inbound calls, scheduling meetings and supporting management and estimating teams.
• Greet and assist visitors and guests.
• Troubleshoot IT issues and provide support when needed.
• Support document control and various administrative duties.
• Provide support to the estimating team on bid/proposal preparation and tracking.
• Create correspondence, make copies, handle shipping/receiving, order office supplies, etc.

Skills

Office management

Administrative support

Multi-line phone system

Customer service

Verbal and written communication

Attention to detail

Cross functional teamwork

Punctual and dependable

Self-motivation

Construction industry experience

Tools

Microsoft Excel

Microsoft Word

Job description

Barnard Construction Company, Inc., based in Bozeman, Montana, is a heavy-civil contractor with projects across North America. In Scottsdale, AZ, the Office Manager will handle day-to-day office operations and provide administrative support to management and estimating teams.

Responsibilities include greeting visitors, coordinating meetings, troubleshooting IT issues, processing documents, and assisting bid/proposal tracking. Strong communication and Excel/Word skills are essential.