Office Engineer

PACO Group, Inc.; New York (NY); On-site; USD 128,943,000 - 157,597,000; Full time

Benefits offered by this job

401(k) and 401(k) Employer Matching.

Group Life Insurance, LTD and AD&D.

Job summary

PACO Group is seeking an Office Engineer to support administration, coordination, and documentation of construction projects in the United States. The role liaises with project managers, engineers, contractors, and field staff to maintain records, facilitate submittals and RFIs, and review technical documents.

Ideal candidates show strong organization and communication, detail orientation, and knowledge of construction documentation and project management processes.

Qualifications

• Bachelor's degree in Civil Engineering, Construction Management, or a related field.
• Experience in engineering, construction management, or a construction office environment.
• Knowledge of construction processes, project documentation, and office engineering practices.
• Proficiency with project management/document-control software and Microsoft Office Suite.
• Strong organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced project environment.
• Strong written and verbal communication skills.
• Attention to detail, teamwork, problem-solving ability, and follow-through.

Responsibilities

• Prepare, review, organize, and distribute project documents, including plans, schedules, reports, correspondence, and related construction documentation.
• Maintain project records, logs, and document-control systems to ensure information is accurate, complete, organized, and readily accessible.
• Coordinate with project managers, engineers, contractors, subcontractors, and other stakeholders regarding project information, documentation, and status updates.
• Manage and track submittals, RFIs, and change orders, ensuring timely routing, responses, and adherence to project requirements.
• Review drawings, specifications, and other technical documents to identify discrepancies, conflicts, constructability concerns, and potential project issues.
• Assist with preparation and tracking of project correspondence, reports, meeting documentation, and other project records.
• Support project quality-control and documentation requirements throughout construction.
• Coordinate with field personnel to ensure office engineering activities remain aligned with construction progress, field conditions, and project milestones.

Skills

Project coordination

Documentation

Organizational skills

Communication skills

Teamwork

Attention to detail

Education

Bachelor's degree in Civil Engineering, Construction Management, or related field

Tools

Microsoft Office Suite

Document control software

Job description

PACO Group is seeking an Office Engineer to support the administration, coordination, and documentation of construction and infrastructure projects. The Office Engineer will work closely with project managers, engineers, contractors, and field personnel to maintain accurate project records, facilitate the submittal and RFI process, assist with technical document reviews, and ensure office-based project activities remain aligned with field construction.

The position requires strong organizational and communication skills, attention to detail, and an understanding of construction documentation and project management processes. This description is based on the responsibilities and qualifications provided in the attached Office Engineer job description.

Key Responsibilities

• Prepare, review, organize, and distribute project documents, including plans, schedules, reports, correspondence, and related construction documentation.
• Maintain project records, logs, and document-control systems to ensure information is accurate, complete, organized, and readily accessible.
• Coordinate with project managers, engineers, contractors, subcontractors, and other stakeholders regarding project information, documentation, and status updates.
• Manage and track submittals, Requests for Information (RFIs), and change orders, ensuring timely routing, responses, and adherence to project requirements.
• Review drawings, specifications, and other technical documents to identify discrepancies, conflicts, constructability concerns, and potential project issues.
• Assist with preparation and tracking of project correspondence, reports, meeting documentation, and other project records.
• Support project quality-control and documentation requirements throughout construction.
• Coordinate with field personnel to ensure office engineering activities remain aligned with construction progress, field conditions, and project milestones.

Required Qualifications

• Bachelor's degree in Civil Engineering, Construction Management, or a related field.
• Previous experience in an engineering, construction management, or construction office environment.
• Working knowledge of construction processes, project documentation, and office engineering practices.
• Proficiency with project management/document-control software and Microsoft Office Suite.
• Strong organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced project environment.
• Strong written and verbal communication skills.
• Demonstrated attention to detail, teamwork, problem-solving ability, and follow-through.

Preferred Qualifications

• Experience supporting major infrastructure, transportation, transit, heavy civil, or public works construction projects.
• Experience coordinating RFIs, submittals, change orders, drawings, specifications, and other construction documentation.
• Experience working with multidisciplinary project teams, contractors, consultants, and field personnel.
• Familiarity with electronic document management and project controls systems.

Core Competencies

• Construction Documentation & Records Management
• RFI and Submittal Coordination
• Drawing & Specification Review
• Project Correspondence & Reporting
• Document Control
• Contractor/Stakeholder Coordination
• Organization & Attention to Detail
• Communication & Problem Solving

Compensation

Good-faith compensation rate range is around $45-$55 per hour, depending on experience, qualifications, certifications, technical expertise, and client requirements.

Benefits Summary

• 401(k) and 401(k) Employer Matching.
• Group Life Insurance, LTD and AD&D.

EEO Diversity Statement

PACO Group, Inc. is committed to furthering opportunities for everyone in the national construction market. The firm periodically reaffirms this commitment through an active affirmative action plan. It provides Equal Employment Opportunities (EEO) to all employees without unlawful discrimination regarding race, creed, color, national origin, sex, age, disability, marital status, religion, military status, pregnancy, sexual orientation, or citizenship status. As an equal opportunity employer, we have recruited, hired, promoted, and retained an ethnically and socially diverse professional staff. Our efforts to date have produced a multidisciplinary workforce - a record of diversity that extends to the highest levels of the firm's management.