Construction Office Coordinator & Receptionist

Leonard S. Fiore, Inc.; State College (Centre County); On-site; USD 23,000 - 28,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

401(k)

Paid Time Off

Job summary

Leonard S. Fiore, Inc. is seeking an Office Coordinator to support daily operations at our State College, PA location.

This onsite role handles front-desk duties, documentation, and cross-department coordination to keep projects moving smoothly. You will manage dataentry, calendars, and communications, ensuring confidentiality and professional interaction with guests, vendors, and staff throughout the workday.

Qualifications

• Minimum of one (1) year of experience in office administration or related roles.
• High school diploma or equivalent required; associate degree or admin training preferred.
• Strong organizational skills with ability to prioritize and multitask in a busy environment.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and general office software.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information responsibly; dependable and punctual.

Responsibilities

• Greet visitors and manage reception area in a professional manner.
• Maintain organized records, files, logs, and digital documentation for internal departments and projects.
• Organize construction drawings, revisions, and related documents for access by teams.
• Perform accurate data entry into spreadsheets, databases, and internal systems.
• Prepare, proofread, and distribute internal communications, reports, forms, and meeting materials.
• Coordinate office supply inventory, purchasing, vendor communication, and equipment maintenance.
• Schedule meetings, maintain calendars, and coordinate conference room availability.
• Maintain a professional office environment and ensure cleanliness and accessibility of shared spaces.
• Perform other related clerical or administrative duties as assigned.

Skills

Organizational skills

Multitasking

Customer service

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Leonard S. Fiore, Inc. is seeking an Office Coordinator to support daily operations at our State College, PA location.

This onsite role handles front-desk duties, documentation, and cross-department coordination to keep projects moving smoothly. You will manage dataentry, calendars, and communications, ensuring confidentiality and professional interaction with guests, vendors, and staff throughout the workday.