Office Coordinator/Receptionist

Leonard S. Fiore, Inc.; State College (Centre County); On-site; USD 23,000 - 28,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

401(k)

Paid Time Off

Job summary

Leonard S. Fiore, Inc. is seeking an Office Coordinator to support daily operations at our State College, PA location.

This onsite role handles front-desk duties, documentation, and cross-department coordination to keep projects moving smoothly. You will manage dataentry, calendars, and communications, ensuring confidentiality and professional interaction with guests, vendors, and staff throughout the workday.

Qualifications

• Minimum of one (1) year of experience in office administration or related roles.
• High school diploma or equivalent required; associate degree or admin training preferred.
• Strong organizational skills with ability to prioritize and multitask in a busy environment.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and general office software.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information responsibly; dependable and punctual.

Responsibilities

• Greet visitors and manage reception area in a professional manner.
• Maintain organized records, files, logs, and digital documentation for internal departments and projects.
• Organize construction drawings, revisions, and related documents for access by teams.
• Perform accurate data entry into spreadsheets, databases, and internal systems.
• Prepare, proofread, and distribute internal communications, reports, forms, and meeting materials.
• Coordinate office supply inventory, purchasing, vendor communication, and equipment maintenance.
• Schedule meetings, maintain calendars, and coordinate conference room availability.
• Maintain a professional office environment and ensure cleanliness and accessibility of shared spaces.
• Perform other related clerical or administrative duties as assigned.

Skills

Organizational skills

Multitasking

Customer service

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Job Title: Office Coordinator/Receptionist

Employment Type: Full-Time

Location: State College, Pennsylvania

Hiring Organization: Leonard S. Fiore, Inc.

Salary Range: $17.00-$20.00 (DOE) per hour

Job Benefits: Medical, Dental, 401(k), Paid Time Off

Join Our Team at Leonard S. Fiore, Inc.

Leonard S. Fiore, Inc. (LSF) is a leading builder based in Central Pennsylvania, with a proud history of excellence delivering the full spectrum of commercial construction services. At LSF, we value the expertise and dedication of professionals at every stage of their careers. Join a family-owned organization with a legacy of changing skylines for over 70 years—where your skills will be recognized, your knowledge will be put to work, and you’ll have the opportunity to grow alongside some of the best talent in the industry.

We are seeking a highly organized, detail-oriented Office Coordinator to support daily office operations at our State College location. This is an onsite, in-office position requiring attendance during normal work hours Monday-Friday. This individual will assist with administrative tasks, communication across departments, data management, and office logistics to ensure an efficient, professional, and productive workplace.

Duties And Responsibilities

• Serve as a professional and friendly greeter for visitors, solicitors, vendors, and guests entering the office.
• Maintain organized records, files, logs, and digital documentation for internal departments and project teams.
• Organize and maintain construction drawings, revisions, and related documents to ensure teams have access to accurate, up-to-date information.
• Perform accurate data entry into spreadsheets, databases, and internal software systems to support project tracking and administrative reporting.
• Prepare, proofread, and distribute internal communications, reports, forms, and meeting materials.
• Coordinate office supply inventory, purchasing, vendor communication, and equipment maintenance.
• Schedule meetings, maintain calendars, and coordinate conference room availability.
• Ensure a professional office environment by maintaining cleanliness, organization, and accessibility of shared spaces.
• Perform other related clerical or administrative duties as assigned.

Qualifications

• Minimum of one (1) year of experience in office administration, as an office assistant, or in coordinator roles
• High school diploma or equivalent required; associate degree or administrative training preferred
• Strong organizational skills with the ability to prioritize and multitask in a busy environment
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and general office software
• Excellent written and verbal communication skills
• Ability to maintain confidentiality and handle sensitive information responsiblyMust be dependable, punctual, and able to work independently with minimal supervision

Knowledge And Skills

• Strong attention to detail, accuracy, and professional communication
• Ability to support multiple team members and adapt to shifting priorities
• Familiarity with construction-related office processes is a plus
• Competence in file management, digital organization, and office workflow procedures
• Customer-service mindset and positive, team-focused attitude

Benefits

• Medical, Dental, and Vision Insurance
• Life and Other Voluntary Insurances
• 401(k) Retirement Plan
• Paid Time Off and Holidays
• Merit Shop Contractor
• Continuous Training Courses

Leonard S. Fiore, Inc. is an Equal Opportunity Employer. Equal Opportunity Employer, including disabled and veterans.