Construction Office Coordinator: Invoicing, Docs & Coordination

The Contractor Consultants; Melrose Park (IL); On-site; USD 35,817 - 44,083; Full time

Benefits offered by this job

Weekly pay

Medical insurance

Paid time off

Training opportunities

Job summary

Composite Steel in Melrose Park, IL is seeking a Construction Office Coordinator to support daily office operations for a busy steel fabrication business. This role involves invoicing, customer communication, and handling project paperwork.

Ideal candidates have construction office experience, strong organization, and the ability to work with bills of lading, invoices, and purchase orders. Weekly pay and solid benefits are offered in a collaborative team environment near Chicago.

Qualifications

• Experience in a construction office, subcontractor office, or similar industrial administrative environment.
• Familiarity with bills of lading, invoices, delivery tickets, and purchase orders.
• Strong organizational skills and attention to detail.
• Professional communication with customers and team members.
• Comfortable using office software and learning internal systems.

Responsibilities

• Prepare and send basic invoices and assist with billing follow-up.
• Communicate with customers, vendors, and internal team members regarding project and office needs.
• Track and organize bills of lading, delivery tickets, purchase orders, and other job documentation.
• Support contract and compliance paperwork, including lien waivers and related forms.
• Maintain organized project files and office records.
• Answer phones, respond to emails, and assist with general administrative needs.
• Help keep day-to-day office workflows running smoothly.

Skills

Organization

Customer communication

Office software

Attention to detail

Construction docs knowledge

Job description

Composite Steel in Melrose Park, IL is seeking a Construction Office Coordinator to support daily office operations for a busy steel fabrication business. This role involves invoicing, customer communication, and handling project paperwork.

Ideal candidates have construction office experience, strong organization, and the ability to work with bills of lading, invoices, and purchase orders. Weekly pay and solid benefits are offered in a collaborative team environment near Chicago.