Office Coordinator

Chicago Tube & Iron Company; Wisconsin; On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) Plan

Job summary

Chicago Tube & Iron Company is seeking an Office Coordinator for its Fond du Lac, WI division. This role involves coordinating administrative functions including invoicing, mail processing, and office supply management.

The ideal candidate will have a solid administrative background with at least two years of office experience, preferably in a manufacturing or distribution environment. Strong communication, organization, and multitasking skills are essential.

Qualifications

• Minimum of two years of office experience.
• Experience in a manufacturing or distribution company is preferred.
• Ability to maintain confidentiality regarding business financials.

Responsibilities

• Coordinate the administrative functions of the office.
• Process daily invoicing and billing.
• Handle end of month close accounting.
• Maintain paper files for the division.
• Purchase office supplies and manage vendors.
• Answer phones and greet visitors.

Skills

Communication skills

Organizational skills

Multi-tasking

Proficient in Microsoft Excel

Proficient in Microsoft Word

Proficient in Microsoft Outlook

Education

College degree in accounting or business

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Fond Du Lac, WI, US

6 days ago Requisition ID: 1817

Chicago Tube and Iron Company is a leader in the metals distribution and fabrication industry. We are an established company with an impressive record of profitability and growth. At Chicago Tube and Iron, we like to think of ourselves as a company that is big enough to offer financial strength and stability, but yet small enough to quickly change direction when our customers’ needs require it. Our sales force and operations personnel share their expertise to come up with the best possible solutions for our customers. Want to know more? Visit us at www.chicagotube.com .

We are seeking an Office Coordinator at our division in Fond du Lac, WI

JOB DUTIES

The primary role of this position is to coordinate the administrative functions of the office; including, but not limited to:

• Process daily invoicing and billing.
• Conduct the end of the month close; this involves accounting for all credits, debits, freight bills, and work-in-process invoicing.
• Coordinate inbound and outbound mail.
• Maintain the paper files for the division.
• Purchase office supplies, oversee office equipment and manage vendors associated with office needs.
• Process outgoing and incoming mail.
• Answer phones and greet visitors.
• Process customer credits.
• Process customer invoices, adding additional costs.
• Process receiving paperwork.
• Assist General Manager with coordinating engagement events, lunches, and customer visits.

JOB REQUIREMENTS

The successful candidate must have an administrative background and a minimum of two years of office experience. Experience working with a manufacturing or distribution company is highly preferred. A College degree in accounting or business is also preferred. The candidate must also have good communication, organizational, and multi-tasking skills, the ability to maintain confidentiality regarding business financials, and be proficient in Microsoft Excel, Word, and Outlook.

BENEFITS

We offer a competitive salary commensurate with experience, and a comprehensive benefits package that includes medical, dental, and vision insurance, as well as supplemental life and disability benefits. We also offer a 401(k) Plan.