Office Operations & Facilities Coordinator

SteelFab, Inc.; Charlotte (NC); On-site; USD 42,000 - 64,000; Full time

Job summary

SteelFab, Inc. is seeking an Office Operations Coordinator for the Westport office to keep the facility running smoothly. You will handle front desk duties, mail, supplies, vendor coordination, and support project teams and executives in a fast-paced environment.

The role requires strong organizational and communication skills, the ability to multitask, and a proactive, self-driven approach. You will be the main point of contact for visitors and service providers, ensuring a welcoming workplace.

Qualifications

• Bachelor's degree or higher or equivalent with 2+ years in customer service or related environment.
• Strong verbal and written communication skills; detail oriented.

Responsibilities

• Greet visitors, sign in guests, and guide them to meetings.
• Answer and direct incoming calls with professional customer service.
• Sort, distribute mail and packages; manage outgoing shipments.
• Oversee purchasing and inventory of office supplies and janitorial items.
• Coordinate project invoices with Project Manager Assistants.
• Manage vendor relationships for maintenance services.
• Serve as the primary contact for Westport office property needs.

Skills

Organizational skills

Verbal communication

Attention to detail

Self-motivated

Education

Bachelor's degree or higher

High School Diploma or equivalent

Tools

Microsoft Office

Job description

SteelFab, Inc. is seeking an Office Operations Coordinator for the Westport office to keep the facility running smoothly. You will handle front desk duties, mail, supplies, vendor coordination, and support project teams and executives in a fast-paced environment.

The role requires strong organizational and communication skills, the ability to multitask, and a proactive, self-driven approach. You will be the main point of contact for visitors and service providers, ensuring a welcoming workplace.