Construction Office & Bid Coordinator

J & J Staffing Resources; Willow Grove (PA); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Weekly pay

Medical benefits

PTO

Job summary

J & J Staffing Resources in Willow Grove, PA is seeking an organized Office Coordinator to support daily office operations, bid coordination, and project administration. The role involves working with owners, project managers, subcontractors, and staff to ensure timely administrative tasks, bid submissions, and documentation.

The ideal candidate is dependable, highly organized, and proficient with Google Workspace and document control systems.

Qualifications

• Experience in office administration and coordination preferred.
• Construction office experience is a plus.
• Strong computer skills with spreadsheets, email, and document management systems.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to format, prepare, and proofread professional correspondence.
• Strong time management and ability to meet multiple deadlines.
• Ability to work independently and with teams.
• Experience with BidTracer, Document Control, or related systems is a plus.

Responsibilities

• Maintain certificates of insurance, licenses, and registrations.
• Handle general office duties and correspondence, manage emails, and records.
• Answer incoming calls and support daily operations.
• Organize meetings and company events.
• Register and track apprentices, including hours and testing.
• Schedule manpower meetings and maintain spreadsheets.
• Coordinate bid documents, calendars, and deadlines.
• Prepare bid packages and submit bids on time.
• Create project records and manage RFIs and submittals.
• Verify contracts and prepare subcontracts.

Skills

Office Administration

Bid Coordination

Project Coordination

Time Management

Google Workspace

Document Management

Communication

Tools

BidTracer

Google Workspace

ProjectDoc Control

ComputerEase

Job description

J & J Staffing Resources in Willow Grove, PA is seeking an organized Office Coordinator to support daily office operations, bid coordination, and project administration. The role involves working with owners, project managers, subcontractors, and staff to ensure timely administrative tasks, bid submissions, and documentation.

The ideal candidate is dependable, highly organized, and proficient with Google Workspace and document control systems.