Construction Office Assistant: Records & Admin Pro

Spherion Staffing, LLC; Naples (FL); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

Medical

Prescription drug coverage

Dental

Vision

AD&D

Life insurance

Short-term disability

401K plan

Job summary

Spherion Naples is seeking an organized Office Assistant to join a construction team in Naples, Florida. You will help manage office records and provide general support to the team, ensuring documents are properly filed and easily accessible.

Working hours are 9:00 AM to 5:00 PM. You will collaborate with colleagues to maintain efficient office operations and a positive work environment, contributing to a smooth client experience.

Qualifications

• Experience in administrative or office support roles.
• Familiarity with digital filing systems or database management.
• Proactive mindset to improve office workflows.

Responsibilities

• Records Management: Efficiently look up files and retrieve documents as requested by team members to support ongoing projects and client needs.
• Filing & Organization: Maintain both physical and electronic filing systems, ensuring all records are updated, accurately labeled, and easy to navigate.
• General Office Support: Serve as a versatile office assistant, helping with various administrative tasks such as preparing mailings, scanning documents, and keeping common areas tidy.
• Operational Flow: Assist in maintaining a supportive and positive atmosphere by coordinating with colleagues to ensure all basic office matters are handled in a timely manner.

Skills

Administrative experience

Digital filing systems

Proactive workflow improvement

Education

No Degree Required

Job description

Spherion Naples is seeking an organized Office Assistant to join a construction team in Naples, Florida. You will help manage office records and provide general support to the team, ensuring documents are properly filed and easily accessible.

Working hours are 9:00 AM to 5:00 PM. You will collaborate with colleagues to maintain efficient office operations and a positive work environment, contributing to a smooth client experience.