Construction Office Coordinator

HMD Construction Group LLC; New York (NY); On-site; USD 32,000 - 42,000; Full time

Job summary

HMD Construction is seeking an Office Assistant to join our team in Freehold. The role focuses on supporting construction office operations, coordinating projects, and handling administrative tasks in a fast-paced environment.

You will manage calls, scheduling, filing, payroll support, invoicing, RFIs/submittals, and correspondence, while ensuring accurate records and efficient office workflow.

Qualifications

• Must speak, write and understand English.
• Experience in Construction Office or Similar.
• Computer skills: Microsoft Office, QuickBooks, Word, Excel, Adobe/PDF or similar.
• Ability to prioritize and multitask.
• Excellent written and verbal communication skills.
• Strong attention to detail and organizational skills.
• Notary is a plus.

Responsibilities

• Assist with project coordination and administrative tasks in a construction office.
• Answer and make phone calls.
• Plan and schedule appointments, deadlines and reminders on Google Calendar.
• Develop and implement organized filing systems.
• Support payroll process as needed by verifying time and attendance based on sign-in sheets.
• Assist with paperwork to create bills and invoices.
• Assist with submitting RFIs and submittals when needed.
• Perform research when needed.
• Answer emails and perform all other office tasks.
• Handle mail and keep the office clean and organized.

Skills

English proficiency

Construction office experience

Multitasking

Communication skills

Attention to detail

Notary

Tools

Microsoft Office

QuickBooks

Word

Excel

Adobe/PDF

Job description

HMD Construction is seeking an Office Assistant to join our team in Freehold. The role focuses on supporting construction office operations, coordinating projects, and handling administrative tasks in a fast-paced environment.

You will manage calls, scheduling, filing, payroll support, invoicing, RFIs/submittals, and correspondence, while ensuring accurate records and efficient office workflow.