Office Assistant

Spherion Staffing, LLC; Naples (FL); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

Medical

Prescription drug coverage

Dental

Vision

AD&D

Life insurance

Short-term disability

401K plan

Job summary

Spherion Naples is seeking an organized Office Assistant to join a construction team in Naples, Florida. You will help manage office records and provide general support to the team, ensuring documents are properly filed and easily accessible.

Working hours are 9:00 AM to 5:00 PM. You will collaborate with colleagues to maintain efficient office operations and a positive work environment, contributing to a smooth client experience.

Qualifications

• Experience in administrative or office support roles.
• Familiarity with digital filing systems or database management.
• Proactive mindset to improve office workflows.

Responsibilities

• Records Management: Efficiently look up files and retrieve documents as requested by team members to support ongoing projects and client needs.
• Filing & Organization: Maintain both physical and electronic filing systems, ensuring all records are updated, accurately labeled, and easy to navigate.
• General Office Support: Serve as a versatile office assistant, helping with various administrative tasks such as preparing mailings, scanning documents, and keeping common areas tidy.
• Operational Flow: Assist in maintaining a supportive and positive atmosphere by coordinating with colleagues to ensure all basic office matters are handled in a timely manner.

Skills

Administrative experience

Digital filing systems

Proactive workflow improvement

Education

No Degree Required

Job description

Are you an organized, detail-oriented professional who enjoys keeping things running smoothly? Spherion Naples is looking for an Office Assistant to join a construction team in Naples, Florida and help the office operations get to a better place! This role is essential to the daily success, providing the foundational support that allows the team to move forward with confidence. If you're looking for a role where your organizational skills truly make an impact, this is the right role.

As an Office Assistant, your primary responsibility is to ensure the efficient management of the office records and provide general support to the team. You will be a key player in maintaining operational effectiveness by efficiently managing files and assisting with diverse office tasks. In this role, you'll help develop a cohesive environment where every document is where it needs to be, and every team member has the support they need to succeed. We understand that a well-organized office is the backbone of a great client experience, and we're looking for someone who takes pride in that responsibility.

Working hours: 9:00 AM - 5:00 PM

Responsibilities

• Records Management: Efficiently look up files and retrieve documents as requested by team members to support ongoing projects and client needs.
• Filing & Organization: Maintain both physical and electronic filing systems, ensuring all records are updated, accurately labeled, and easy to navigate.
• General Office Support: Serve as a versatile office assistant, helping with various administrative tasks such as preparing mailings, scanning documents, and keeping common areas tidy.
• Operational Flow: Assist in maintaining a supportive and positive atmosphere by coordinating with colleagues to ensure all basic office matters are handled in a timely manner.

Skills

• Previous experience in an administrative or office support role.
• Familiarity with digital filing systems or database management.
• A proactive mindset with a focus on improving office workflows.

Experience

• 1-4 years

Qualifications

• Strong attention to detail and a high level of accuracy in filing.
• Ability to work independently and manage time effectively.
• Basic computer proficiency (Microsoft Office suite).
• Excellent organizational skills and a supportive, helpful attitude.
• Clear and professional communication skills.

Education

• No Degree Required

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc.

• medical
• prescription
• dental
• vision
• AD&D
• life insurance offerings
• short-term disability
• a 401K plan (all benefits are based on eligibility)

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].