Construction Office Assistant- Bilingual (English & Mandarin) in New York

Energy Jobline ZR; New York (NY); On-site; USD 19,000 - 28,000; Full time

Job summary

Energy Jobline ZR is seeking a bilingual English/Mandarin Administrative Assistant for a full-time role in Brooklyn, NY. The position supports management with daily office tasks, coordinates with project teams, and ensures accurate documentation and reporting.

The ideal candidate demonstrates strong time management and communication skills, proficiency in Excel and Microsoft Office, and the ability to work in a fast-paced environment. Competitive hourly compensation offered.

Qualifications

• 2 years of Microsoft Excel experience required.
• 2 years of Email experience required.
• 1 year of office software experience required.

Responsibilities

• Reports to the Owner & Office Manager.
• Coordinate with project managers, engineers, suppliers, and other parties.
• Perform administrative tasks under schedule pressure and maintain confidentiality.
• Maintain physical and digital project files and logs.
• Provide general administrative support including ordering supplies and scheduling meetings.

Skills

Excel

Microsoft Office

Outlook

Quick Books

Time management

Organizational skills

Detail-oriented

Written communication

Verbal communication

Education

Degree in construction/engineering field

Tools

None

Job description

Job DescriptionJob Description

We are currently seeking a bilingual (English/Mandarin) experienced office assistant for a full-time position at our office in Brooklyn, NY, close to Queens, NY. Salary is negotiable based on experience.

About The Role:

We are looking for multiple mature, detail-oriented, and responsible Administrative Assistants, preferably bilingual (English/Mandarin). Candidates should be able to work in a fast-paced environment and perform well under pressure. Duties and responsibilities include providing administrative support to management and assisting with daily office tasks. Some previous experience working in an engineering or construction office, or a construction-related field, is . Applicants must be able to speak and understand English at a skilled level for daily communication and document comprehension, and Mandarin at an intermediate level.

Job Details:

• Reports to the Owner & Office Manager
• This is a position of coordination requiring attention to project details and communicating clearly with project managers, engineers, suppliers, and other parties involved
• Performs various technical and administrative assignments, often under schedule pressure, requiring attention to small details
• Analyzes and executes complex information requests with the utmost confidentiality and professionalism
• Interfaces with all levels of the organization and external parties in a professional and effective manner
• Maintains physical and digital project files
• Assists with compiling and maintaining project documents
• Maintains and updates various logs
• Provides other administrative support, including ordering supplies and materials, scheduling meetings, and other ad-hoc projects

Skills:

• Proficient in Excel, Microsoft Office, Outlook, and Quick Books
• Strong time management, organizational, and prioritization skills
• Detail-oriented individual
• Excellent written and verbal communication skills

Education:

• Degree in construction/engineering related field ()

Experience:

• Microsoft Excel: 2 years (Required)
• Email: 2 years (Required)
• Standard Computer Application: 1 year (Required)
• Office: 1 year ()
• Computer application: 1 year (Required)

Work Location:

In person (Brooklyn, NY 11212)

Compensation:

$17.00 per hour and up, depending on experience and qualifications.

Job Type:

Full-time

Schedule:

• 8-hour shift
• Monday to Friday